Executive Assistant to CEO, COO, CNO

Ridgeview Institute - Smyrna; Smyrna (GA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) + matching

Health insurance

Life insurance (100% company-paid up 2

Vision Insurance

Dental Insurance

Long-term disability insurance (100%)

Paid time off

Paid Holidays

Cafeteria on site

Employee engagement events

Employee assistance program

Job summary

Ridgeview Institute - Smyrna seeks an Executive Assistant to provide comprehensive administrative support to the CEO, COO, and CNO. The role coordinates medical staff activities, maintains credentialing files, and manages information flow.

You will oversee clerical staff, manage calendars, and prepare periodic expense and performance reports. You will be responsible for office management, organizing communications, and ensuring confidentiality while collaborating with leadership across

Qualifications

• Associate degree preferred; or equivalent education/experience.
• 3+ years as Administrative Assistant in health care or 2+ years HR in health care; healthcare setting preferred.
• Excellent MS Office knowledge including Word and Excel; strong typing and documentation ability.

Responsibilities

• Provide administrative support to Administration staff and participate in department meetings.
• Manage executives' calendars and coordinate meetings.
• Prepare weekly, monthly, and quarterly expense reports; oversee clerical/switchboard staff performance.
• Serve as office manager: maintain supply inventory, filing system, and internal/external communications.
• Screen and direct phone calls; arrange and format memos, emails, presentations and reports.

Skills

Organizational skills

Time management

Verbal and written communication

Discretion and confidentiality

Independence under deadline pressure

Solution-driven

Highly organized

Education

Associate degree in Business Administration or related field

Tools

MS Office

Word

Excel

Job description

JOIN OUR TEAM AS AN EXECUTIVE ASSISTANT TO THE CEO, COO, & CNO!

Your Work Matters

How will you make a difference?

The Executive Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, coordinating medical staff activities, maintaining medical staff credentialing and files. Act as point of contact among executives, employees, and other leadership. Manage information flow in a timely and accurate manner. Manage executives' calendars and set up meetings. Manage daily expenses and prepare weekly, monthly, and quarterly reports. Oversee clerical/switchboard staff performance. Serve as office manager by maintaining office supply inventory. Format information for internal and external communication; memos, emails, presentations, reports, etc. Screen and direct phone calls. Organize and maintain the office filing system.

Your Experience Matters What We’re Looking For

• Education: Associate Degree in Business Administration, Human Resources, or related field preferred; or an equivalent combination of education and experience.
• Experience: At least three (3) years’ experience as an Administrative Assistant in a health care setting or two (2) years of human resources experience, preferably in a health care setting; or a combination of education, training, or experience in either field.
• Skills:
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
  • Ability to work independently and under pressure of deadlines
  • Solution-driven
  • Highly organized
• Additional Requirements: Must be able to type at least 65 w.p.m.; knowledge of medical terminology and thorough knowledge of Word and Excel software programs; shorthand experience desired. Ability to work overtime and flexible hours as requested.

Your Care Matters What We Provide For Our Team

• 401(k) + matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision Insurance
• Dental Insurance
• 100% company-paid long-term disability insurance
• Paid time off
• Paid HolidaysCafeteria on site
• Employee engagement events
• Employee assistance program

What Sets Us Apart

• Career & training development opportunities
• Dynamic and inclusive work environment
• Engaged management team dedicated to your success
• A guiding mission and set of values that serve as both our north star and yours, anchoring our collective purpose and aspirations

Compensation

This is a full-time, exempt role, and the expected compensation range is $55,000.00 to $65,000.00 annually. We’re eager to engage with all qualified candidates, and consideration will be given to experience and skill level. Join us as our Executive Assistant to the CEO, COO, and CNO.