Executive Assistant

RXinsider LTD.; Chandler, Northern (AZ, KY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Medivant Healthcare – Pharmaceutical Manufacturing is seeking an Executive Assistant to provide comprehensive administrative and strategic support to the CEO and CMO. The role requires a highly organized, discreet professional prepared to manage calendars, travel, communications, and board-related activities.

The ideal candidate has 5+ years of C-suite support experience, a Bachelor's degree, and strong skills in Microsoft Office, Zoom, and Teams.

Qualifications

• 5+ years supporting C-suite executives in a fast-paced environment (healthcare industry a plus).
• Bachelor’s degree in Business Administration or related field, or equivalent experience.

Responsibilities

• Provide high-level executive support, including calendar management for the CEO and CMO.
• Manage and prioritize internal and external communications, ensuring prompt and professional responses.
• Prepare presentations, reports, and correspondence; support executive documentation.
• Coordinate complex domestic and international travel, including flights, accommodations, itineraries, and expenses.
• Assist with planning and execution of executive and board meetings, and company events.
• Maintain organized systems for tracking documents, records, and confidential information.
• Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
• Monitor deadlines and deliverables; ensure executives are prepared for meetings and initiatives.
• Exercise sound judgment and maintain discretion for sensitive matters.
• Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

Skills

C-suite support

Healthcare industry

Communication excellence

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Teams

Job description

Company: Medivant Healthcare – Pharmaceutical Manufacturing

Job Title: Executive Assistant

Location: Chandler

Salary Range: $80- $100K Annually

Shift Schedule: Monday to Friday

Job Type: Full-time

Detailed Job Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO). This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.

Key Responsibilities

• Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
• Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
• Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
• Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
• Maintain organized systems for tracking documents, records, and confidential information.
• Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
• Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
• Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
• Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

Qualifications & Skills

• Experience: 5+ years supporting C-suite executives in a fast-paced environment; healthcare industry experience is a plus.
• Education: Bachelor’s degree in Business Administration or related field, or equivalent experience.
• Technical Proficiency: Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Zoom, Teams, and other collaboration tools.
• Communication: Excellent written and verbal communication skills; polished, professional demeanor.
• Organizational Strength: Exceptional time management, prioritization, and multitasking abilities.
• Judgment & Integrity: Ability to handle confidential information with the utmost discretion.
• Initiative: Proactive, solution-oriented mindset; able to work independently and take ownership of responsibilities.
• Team-Oriented: Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.