Executive Assistant to CEO & CFO — MedTech (Onsite)

Outset Medical, Inc.; San Jose (CA); On-site; USD 165,000 - 195,000; Full time

Benefits offered by this job

Medical

Vision

401K with company match

Tuition reimbursement

PTO/Sick time

Job summary

Outset Medical, Inc. is seeking an Executive Assistant to provide advanced onsite administrative support to the CEO and CFO, with duties for the General Counsel as needed. The role requires a proactive problem-solver with crisp communication, attention to detail, and a collaborative mindset.

The position is based in San Jose with 4–5 days/week onsite work and flexibility during executive travel. The ideal candidate will manage complex calendars, coordinate board and investor meetings, and handle

Qualifications

• Minimum 4 years of experience supporting C-level executives in tech/med device environments.
• Ability to work onsite up to 5 days per week (4 days min).
• Excellent written and verbal communication at all levels.
• Meticulous organization and planning with strong attention to detail.

Responsibilities

• Provide administrative support to the CEO, CFO, and General Counsel.
• Manage executive calendars and conflicts; coordinate Board and investor meetings.
• Prepare Board books and greet attendees; track deliverables and deadlines.
• Coordinate travel and itineraries; manage expense reports in Concur.
• Handle communications and edit/ consolidate MS Office documents.
• Manage external vendors and contracts; maintain Legal Library.

Skills

Executive support

Calendar management

Travel coordination

Board meeting prep

Communication

Discretion confidentiality

Tools

Concur

BoardVantage

Microsoft Office

Outlook

Job description

Outset Medical, Inc. is seeking an Executive Assistant to provide advanced onsite administrative support to the CEO and CFO, with duties for the General Counsel as needed. The role requires a proactive problem-solver with crisp communication, attention to detail, and a collaborative mindset.

The position is based in San Jose with 4–5 days/week onsite work and flexibility during executive travel. The ideal candidate will manage complex calendars, coordinate board and investor meetings, and handle