Executive Assistant to CEO & Board — Onsite

Addison Group; Chicago (IL); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental and Vision

401(k)

Job summary

Addison Group is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership, primarily the CEO, CFO, and Board of Directors. This onsite role demands exceptional organization and the ability to manage competing priorities in a fast-paced nonprofit environment.

This highly visible position coordinates board meetings, prepares executive materials, manages complex calendars, and supports strategic initiatives across the organization.

Qualifications

• Minimum of 3 years of Executive Assistant experience supporting C-suite executives and/or a Board of Directors.
• Experience coordinating board meetings, preparing agendas, and taking detailed meeting minutes.
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Typing speed of 75–80+ words per minute.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Provide executive-level administrative support to multiple C-suite leaders.
• Coordinate Board of Directors meetings, including scheduling, agenda preparation, and meeting logistics.
• Record and distribute accurate meeting minutes.
• Manage complex calendars, appointments, and executive travel as needed.
• Prepare presentations, reports, correspondence, and other executive materials.
• Handle confidential information with the highest level of discretion.
• Serve as the primary point of contact for executives, board members, employees, residents, and external partners.
• Prioritize multiple deadlines while adapting to changing business needs.
• Assist with special projects and organizational initiatives.
• Support occasional early morning or evening board meetings when necessary.

Skills

Executive support

C-suite coordination

Calendar management

Microsoft Office

Communication

Time management

Discretion

Attention to detail

Typing 75–80 wpm

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Addison Group is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership, primarily the CEO, CFO, and Board of Directors. This onsite role demands exceptional organization and the ability to manage competing priorities in a fast-paced nonprofit environment.

This highly visible position coordinates board meetings, prepares executive materials, manages complex calendars, and supports strategic initiatives across the organization.