Executive Assistant to CEO & Board — Governance & Ops

Socket.dev; Springfield (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

INB is seeking an Executive Assistant in Springfield, IL to provide high-level administrative support to the CEO, executive team, and board. The role focuses on calendar management, meeting prep, travel, and confidential correspondence, while coordinating board sessions and maintaining corporate records.

This in-office position requires five+ years of executive administrative experience, with preference for banking/regulatory sectors.

Qualifications

• Five or more years of progressively responsible executive administrative experience.
• Experience supporting senior executives or Boards of Directors preferred.
• Banking, financial services, legal, or other regulated industry experience strongly preferred.
• Experience handling confidential information and multiple competing priorities.

Responsibilities

• Provide executive administrative support to the CEO and Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and confidential correspondence.
• As acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official corporate records.
• Support corporate governance activities including Board resolutions, policy administration, regulatory filings, and annual corporate documentation.
• Administer shareholder records, stock ownership documentation, dividend communications, proxy materials, and Annual Shareholder Meeting activities.
• Coordinate executive and Board communications while maintaining strict confidentiality.
• Prepare professional correspondence, presentations, reports, and executive meeting materials.
• Assist with regulatory examinations, internal and external audits, and corporate reporting requirements.
• Coordinate special projects, executive events, and cross-functional initiatives.
• Maintain corporate records and ensure accurate documentation in accordance with organizational and regulatory requirements.
• Perform other duties and special projects as assigned.

Skills

Executive support

Calendar management

Meeting coordination

Confidentiality

Office suite

Education

Associate's degree in business administration

Tools

Microsoft Office Suite

Job description

INB is seeking an Executive Assistant in Springfield, IL to provide high-level administrative support to the CEO, executive team, and board. The role focuses on calendar management, meeting prep, travel, and confidential correspondence, while coordinating board sessions and maintaining corporate records.

This in-office position requires five+ years of executive administrative experience, with preference for banking/regulatory sectors.