Executive Assistant to CEO at Confidential Company

The Admin Awards; Santa Clara (CA); Hybrid; USD 110,000 - 130,000; Full time

Benefits offered by this job

Equity Component

Job summary

Confidential Company in Santa Clara, CA is hiring an Executive Assistant to the CEO of an industrial IoT company. The role blends traditional EA tasks with program-management responsibilities, supporting international expansion and cross-functional initiatives.

The successful candidate will act as the CEO's strategic partner, align operations, define KPIs with SMEs, and help stand up an Office of the CEO. Expect a high-impact role with global scope and growth.

Qualifications

• 10–15 years of progressive EA experience in fast-moving companies.
• Experience as Program Manager/Executive Business Partner mindset.
• Strong program management and strategic coordination skills.
• Ability to help establish an “Office of the CEO” function.
• High EQ and ability to manage complexity.

Responsibilities

• Calendar management, travel, coordination.
• Organizing operations across new global teams.
• Define (with SMEs) and track KPIs; support international expansion.

Skills

Program management

Executive support

Strategic coordination

Cross-functional collaboration

High EQ

Job description

Hybrid On-site Salary Range: $110,000 - $130,000 Per Year

About Company

Confidential Company

Job Description

We are hiring an Executive Assistant to the CEO of an industrial IoT company that provides an edge-to-cloud data platform for real-time machine connectivity, data collection, and Industrial DataOps at scale, helping manufacturers accelerate digital transformation. The company has experienced rapid, sustained growth over the past 4 to 5 years, including 150% YOY growth last year alone. As the business has scaled, its organizational structure has evolved significantly, with multiple layers of leadership now in place. As a result, the CEO’s role has shifted from day-to-day operations to high-level strategic initiatives, creating the need for a new kind of executive support.

Role Overview

• The EA will serve as primary strategic partner and coordinator to the CEO, helping manage both internal operations and external-facing initiatives
• The role blends traditional EA responsibilities (calendar management, travel, coordination) with program management-level involvement, especially in organizing operations across new global teams
• This person will play a key role in aligning cross-functional initiatives, defining (with help from SMEs) and tracking progress against KPIs, and supporting international expansion (e.g., new offices in Europe and India)

Ideal Candidate Profile

• 10-15 yearprogressive EA experience in fast moving companies like Google and Amazon
• Someone who moves beyond a traditional EA mindset and operates more like a Program Manager/ Executive Business Partner
• Strong program management and strategic coordination skills, with the ability to help establish an “Office of the CEO” function
• High EQ, adaptable, excellent at managing both detail and complexity
• Looking for someone who is energized by helping drive initiatives tied to revenue and company growth, not only calendar and inbox management, though that’s certainly part of the scope

Compensation & Structure

• Target base salary: up to $130K
• Equity Component
• This person would be the lead EA and may help support busy VPs occasionally, but the focus will be on directly supporting the CEO