Executive Administrative Assistant

Testing Site - JPMC; New York (NY); On-site; USD 70,000 - 98,000; Full time

Job summary

Chase Wealth Management is seeking an Executive Assistant to support senior leadership with calendar management, scheduling and travel coordination. The role requires professionalism when interacting with internal clients and executives and a proactive approach to confidential information.

You will handle calendar logistics, prepare executive communications, assist with onboarding/offboarding, and ensure timely completion of reports and presentations. Five days in the office are required.

Qualifications

• Five years of administrative experience.
• Advanced ability to organize and prioritize.
• Discretion and good judgment with confidential information; experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Excellent telephone etiquette and calendar management.
• Proficient in Microsoft Office tools.

Responsibilities

• Maintain complex and detailed calendars.
• Screen calls and prioritize communications.
• Coordinate internal and external meetings; arrange travel.
• Organize events, catering, and transportation.
• Process invoices and T&E expense claims following policy.

Skills

Calendar management

Executive-level interaction

Communication

Office suite

Travel coordination

Education

College degree (preferred)

Tools

Microsoft Office

Job description

Become an integral part of Chase Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Chase Wealth Management you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options