Executive Assistant to CEO

Socket.dev; Wasilla (AK); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

ICHRA Health Insurance Reimbursement

401K Plan - 100% Match Up To 5%

Life & ADD Insurance 100% covered

Vision and Dental 90% covered

Paid holidays

Paid Time Off

Training and Credentialing

Disability insurance

Monthly cash stipend

Additional supplemental benefits

Job summary

True North Recovery is seeking an Executive Administrative Assistant to support senior leadership in a fast-paced environment. The role focuses on calendar management, travel coordination, reporting, and confidential communications.

Responsibilities include preparing materials, drafting correspondence, minutes, and coordinating meetings with internal staff and partners. A strong background in office administration and discretion is required.

Qualifications

• High school diploma or equivalent; college degree preferred.
• At least 3 years of experience in the field or in a related field, preferred.
• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Employment is contingent upon receipt of a satisfactory state and federal background check.
• Must be able to pass alcohol and drug screen.

Responsibilities

• Screening, monitoring and filtering emails, drafting correspondence, and often handling sensitive information with total discretion.
• Schedule appointments and assist in meeting preparation with stakeholders and internal staff.
• Track deadlines for various departments and follow up on action items to keep initiatives on track.
• Support Executive staff directly as the go-to person for daily administration, calendar management, travel schedules, project coordination, and delivering presentations.
• Take accurate minutes of meetings and disseminate to staff.
• Complete daily tasks in the community and provide office support as directed by the Executive staff.
• Conserve staff time by researching and routing correspondence, drafting letters, and initiating communications.
• Manage sensitive information with absolute discretion.
• Ability to manage multiple projects and assist in special projects.
• Carry out administrative duties and maintain filing systems; comply with laws and policies.

Skills

Flexible schedule

Travel availability

Excellent communication

Time management

Multitasking

Professionalism

Education

HS diploma or equivalent

College degree preferred

Tools

MS Office

Job description

MISSION STATEMENT

We say yes to people seeking help for addiction and mental health issues. We create pathways to recovery and purpose. We provide the right service at the right time, delivered by people with lived experience. We transform behavioral health systems through innovation, creativity and collaboration.

ROLES AND RESPONSIBILITIES

• Screening, monitoring and filtering emails, drafting correspondence, and often handling sensitive or confidential information with total discretion.
• Schedule appointments, and assist in the preparation for meetings with different stakeholders and internal staff
• Tracking deadlines for various departments and following up on "action items" to ensure the executive’s initiatives stay on track.
• Supports the Executive staff directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Take accurate minutes of meetings, finalize them in standardized templates and disseminate to staff.
• Complete daily tasks in the community and provide office support as directed by the Executive staff
• Conserves Executive staff team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Manage sensitive information with absolute discretion.
• Ability to manage multiple projects and assist in the preparation of special projects
• Contribute to team effort by accomplishing related results as needed.
• Become familiar with a variety of True North Recovery’s mission, vision, value in alignment with our practices and procedures.
• Carry out administrative duties such as filing, data entry, copying, scanning, etc.
• Maintain computer and manual filing systems whereas needed throughout the Executive Office.
• Performs job in compliance with applicable laws, True North Recovery’s policies and procedures as well as community and professional standards.
• Performs additional duties and responsibilities as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma or equivalent; college degree preferred.
• At least 3 year of experience in the field or in a related field, preferred.
• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Combination of education, experience, accepted.
• Employment is contingent upon receipt of a satisfactory state and federal background check.
• Must be able to pass alcohol and drug screen.

PREFERRED SKILLS

• Proven ability to manage a flexible schedule
• Always available, mobile, and open to travel
• Exemplary planning and time management skills
• Outstanding verbal and written communications skills
• Ability to interact with high profile clients and executives
• Goal and task oriented.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills.
• Proficient in MS Office.

COMPETENCIES

• Working with Others
• Assessing Strengths and Needs
• Linking to Resources
• Behaving Professionally and Ethically
• Reporting skills
• Professionalism

FULL TIME BENEFITS

• ICHRA Coverage for Employee Health Insurance Policy Reimbursement (Health Insurance Policy Reimbursement)
• 401K Plan - 100% Match Up To 5%
• Life & ADD Insurance Policy 100% covered by employer
• Vision and Dental Policy 90% covered by employer
• 10 Paid Holidays a Year
• Paid Time Off Accrual
• Paid Training and Credentialing
• Short term and long-term disability
• Monthly cash stipend
• Supplemental benefits including: critical illness insurance, accident insurance and hospital indemnity

PHYSICAL REQUIREMENTS

This role is primarily performed in an office building with standard office environment and controlled temperatures. When working outdoors or at a job site the employee may be exposed to construction equipment or other moving objects/equipment; reference job site specifics. The employee is occasionally required to lift and/or move up to 50 lbs. Employee is frequently required to sit, stand, walk, talk/hear, see, read, and personally interact with others.

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