Executive Assistant to CEO

Hawthorne Lane; San Francisco (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

An innovative finance firm is seeking an Executive Assistant to the CEO in vibrant downtown San Francisco. This exciting role offers the chance to support a mission-driven leader in a fast-paced environment. You will manage complex scheduling, travel arrangements, and communication with stakeholders, ensuring smooth operations. The ideal candidate thrives in high-growth settings, possesses strong organizational skills, and is digitally fluent. Join a sustainable company that values collaboration and adaptability, where your contributions will make a significant impact on the organization’s success.

Benefits

Competitive salary

Benefits package

Mission-oriented environment

High-trust workplace

Qualifications

• 6–8 years of experience supporting C-level executives.
• Strong writing ability and communication skills.

Responsibilities

• Manage scheduling and calendar for meetings and events.
• Facilitate travel agendas with exceptional attention to detail.
• Prepare and edit research and documents for meetings.

Skills

C-level EA support

Travel booking

Communication skills

Microsoft Office Suite

Adobe Acrobat

Education

Bachelor's degree

Job description

Are you driven by a passion to serve your executive and make their life easier? This finance firm is seeking an Executive Assistant to the CEO. This is a unique opportunity to support a mission-driven CEO in a high-growth, fast-paced organization where your ability to anticipate needs, communicate with discretion, and manage shifting priorities will be valued every day. This executive travels extensively and requires a professional with a knack for scheduling and accessibility when plans change. While handling scheduling, expenses, and document editing and finalization, the executive will lean on you to help manage time in the most efficient manner. If you possess superb communication skills, operate fluidly across time zones, and enjoy fast-paced environments, this is a great opportunity for you!

Key Responsibilities:

• Manage scheduling and calendar needs for internal and external meetings, conferences, appointments, and events across the East and West Coasts.
• Facilitate international and domestic travel agendas with exceptional attention to detail.
• Prepare, draft, and edit research. Summarize information for company meetings.
• Oversee expense reports and budgets.
• Assist with the planning of meetings and special events.
• Monitor project deadlines, ensuring objectives are progressing and initiatives are being met.
• Maintain open lines of communication regarding changes and project adjustments.
• Review, edit, and finalize correspondence, presentations, reports, and spreadsheets.
• Understand strategic objects and act as a trusted liaison between the CEO and both internal teams and external stakeholders, including investors and business partners.
• Anticipate needs and take initiative in organizing workflows and resolving issues before they escalate.
• Support special projects requiring creativity, confidentiality, and strong execution across cross-functional teams.

Why You’ll Love Working Here:

• Offers a very competitive salary and benefits package.
• Sustainable company focused on delivering top-quality service to its clients and staff.
• This is a high-trust, mission-oriented environment where adaptability, optimism, and collaboration are key.
• This is a five days in-office opportunity in the heart of downtown San Francisco, CA.

What We’re Looking For:

• Experienced. You have 6–8 years of C-level EA support, a Bachelor’s degree, and travel booking skills. You have proven success in high-growth environments!
• Mission-aligned. You are committed to the success of the business and clients and available for overtime as needed.
• Writer and collaborator. You have a strong writing ability and enjoy finding the best, clearest way to communicate information with leadership and teammates.
• Engaged and reliable. You bring a strong sense of ownership to your work and are committed to delivering thoughtful, high-quality support day in and day out.
• Digitally fluent. You are an expert in Microsoft Office Suite and Adobe Acrobat.
• Self-aware and humble. You embrace feedback, adapt quickly, and are excited by continuous growth and new challenges.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.