Executive Assistant to CEO

Xident; United States; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Xident is a remote-first company building the future of digital identity verification. We’re led by a mission to make identity checks private, seamless, and accessible, with a team focused on speed and privacy.

As Executive Assistant to the CEO, you will manage calendars, coordinate meetings, handle travel, and drive special projects that keep leadership aligned. This role demands strong organization, discretion, and comfort in a fast-paced startup environment.

Qualifications

• 3+ years of executive assistant experience, preferably at startups.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficiency with productivity tools: Google Workspace, Notion, Slack.
• Ability to handle confidential information with discretion.
• Self-starter comfortable with ambiguity in a fast-paced environment.

Responsibilities

• Manage CEO's calendar, scheduling, and travel arrangements
• Coordinate board meetings, investor updates, and company all-hands
• Handle correspondence and communications on behalf of leadership
• Prepare presentations, reports, and meeting materials
• Manage office operations and vendor relationships
• Take on special projects as needed (events, recruiting coordination)

Skills

Calendar management

Meeting coordination

Communication skills

Discretion with confidential info

Ambiguity tolerance

Startup experience

Tools

Google Workspace

Notion

Slack

Job description

We're looking for an Executive Assistant to support our CEO and help the company run smoothly. You'll manage calendars, coordinate meetings, handle travel, and take on special projects that keep our leadership team focused on building.

Xident is building the future of digital identity verification. Our platform enables businesses to verify users' ages and identities in seconds, while respecting privacy through our unique "Verify Once, Access Everywhere" model.

Founded in 2025, Xident is a remote-first company.

Our mission is simple: To make identity verification seamless, private, and accessible for everyone. We believe privacy and convenience shouldn't be mutually exclusive, and we're proving it every day.

What You'll Do

• Manage CEO's calendar, scheduling, and travel arrangements
• Coordinate board meetings, investor updates, and company all-hands
• Handle correspondence and communications on behalf of leadership
• Prepare presentations, reports, and meeting materials
• Manage office operations and vendor relationships
• Take on special projects as needed (events, recruiting coordination)

What We're Looking For

• 3+ years of executive assistant experience, preferably at startups
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Proficiency with productivity tools (Google Workspace, Notion, Slack)
• Ability to handle confidential information with discretion
• Self-starter comfortable with ambiguity in a fast-paced environment

Nice to Have

• Experience supporting technical founders or CEOs
• Background in tech startups or venture-backed companies
• Project management or operations experience

Our Hiring Process

We respect your time and aim to complete the entire process within 2-3 weeks. Here's what to expect:

Application Review

3-5 days

Our team reviews your application within 5 business days. We look for relevant experience, passion for our mission, and alignment with our values.

Initial Call

30 minutes

A 30-minute video call with our recruiting team to learn about your background, discuss the role, and answer your questions about Xident.

Technical Assessment

1-2 hours

Role-specific evaluation - this might be a coding challenge, portfolio review, case study, or technical discussion depending on the position.

Team Interviews

2-3 hours

Meet with 3-4 team members including your potential manager and cross-functional partners. We assess technical skills, collaboration, and culture fit.

Final Interview

45 minutes

A conversation with a company leader to discuss your career goals, our vision, and ensure mutual fit. This is also your chance to ask strategic questions.

Offer

24-48 hours

If it's a match, we move quickly. Expect a competitive offer within 48 hours of your final interview, with clear details on compensation and equity.

Our Values

Privacy by Design

We iterate quickly, gather feedback, and improve continuously.

Ownership Mentality

Everyone owns their domain end-to-end. No finger-pointing, just solutions.

Transparent by Default

We're happy to answer any questions before you apply. Reach out to our team anytime.