Executive Assistant

Clutch Canada; Oakland (CA); Hybrid; USD 90,000 - 126,000; Full time

Benefits offered by this job

Generous PTO Policy

12 Paid Holidays

401k Program

Wellness and home office subsidies

Job summary

Clutch Canada is seeking an Executive Assistant to support the CEO and assist other executives. Responsibilities include managing the CEO's calendar, arranging travel, and providing administrative support.

Candidates should have 2-4 years of experience, strong organizational skills, and proficiency in G-Suite and Microsoft Office. This is a great opportunity in a dynamic start-up environment located in Oakland, California.

Qualifications

• 2-4 years of experience supporting executives, with C-Suite preferred.
• Excellent organizational skills and attention to detail.
• Ability to manage complex tasks and prioritize demands.

Responsibilities

• Manage the CEO's calendar and schedule.
• Arrange travel plans for executives.
• Act as the external contact point for calls and emails.
• Assist with accounts payable and basic accounting functions.
• Provide general administrative support to the executive team.

Skills

Verbal and written communication skills

Organizational skills

Problem-solving

Proficiency in G-Suite and Microsoft Office

Job description

About the Role

As an Executive Assistant, your core focus will be supporting the CEO, while also offering light, supplemental assistance to other C‑suite executives as needed. The key to the success of this position is the ability to handle multiple tasks at once, offer superior organization skills and a high level of attention to detail. In this role, you will be exposed to all aspects of the business, and will learn a lot about our industry and the start‑up environment. This is a great opportunity for the right candidate to learn and develop with a fast‑paced growing start‑up!

Responsibilities

• Own and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution. This person will also offer light, as‑needed scheduling support to the broader C‑suite
• Effectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the supporting leaders
• Act as the external contact point, providing phone and email support, screening and follow‑up on phone calls and voicemails
• Project manage both on and off‑site meetings as well as team events – travel planning, site selection/prep, menus, and meeting attendee logistics
• Provide general administrative support to the executive team to include:
  • Receiving and interacting with visitors
  • Answering and managing incoming calls
  • Maintaining paper and online records
  • Monitoring and organizing Executive’s inboxes
  • Providing other daily support as needed
• Perform accounts payable processing and other basic accounting functions as needed to include:
  • Handling expense accounts and reimbursements via Coupa
  • Assist with entering and processing approved payments as needed
  • Maintaining detailed files/records
• Handle confidential and sensitive information
• Provide backup office management support as needed (weekly lunch orders, supplies, office POC)
• Be available to support the executives outside of normal business hours as needed

Qualifications

• 2-4 years of experience supporting executives, direct experience supporting the C‑Suite Leaders preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver
• Ability to take a straightforward, proactive approach to supporting the C‑Suite Leaders
• Committed to, and enthusiastic about, the mission and vision of the organization
• Adept at multitasking in a fast paced, changing environment
• Able to work independently and take initiative with little direction
• Ability to drive and influence change
• Exhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others
• Proficiency in G‑Suite (Gmail, Docs, Sheets, Slides); Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Location

Must be located in Bay Area or in Dallas, TX. This is a 2 day hybrid role in the Bay Area office, effective October 2026.

Compensation

$90,000 - $126,000 annually. Compensation may be adjusted based on location, experience, skills, and interview performance.

Pay Transparency

Our compensation reflects several US geographic markets. The base pay for this position represents the expected salary for this position. Ultimately, in determining your pay it will be based on several factors including location, job‑related knowledge, skills, experience and other job related factors. Roofstock is a total compensation company; the base salary is only a part of our total compensation package.

Competitive & Unique Benefits Package

• Generous PTO Policy
• 12 Paid Holidays
• Volunteer Time Off
• Paid Parental Leave
• 401k Program
• Wellness and home office/cell phone subsidies
• Robust health, dental, vision insurance, and more
• Wellness and home office/cell phone subsidies

Must be authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1-B Visas at this time.

Background Investigation

Any offer of employment is conditioned upon the successful completion of a background investigation.

Commitment to Equal Employment Opportunity

Roofstock is an equal opportunity employer. In keeping with the values of Roofstock, we make all employment decisions including hiring, evaluation, termination, promotional and training opportunities, without regard to race, religion, color, sex, age, national origin, ancestry, sexual orientation, physical handicap, mental disability, medical condition, disability, gender or identity or expression, pregnancy or pregnancy‑related condition, marital status, height and/or weight.