Executive Assistant

LHH Recruitment Solutions; Orlando (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

LHH Recruitment Solutions in Orlando, FL is seeking an experienced Executive Assistant to provide high-level support to the CEO and senior leadership. This onsite role requires mastery of calendars, travel, and executive logistics to ensure seamless operations.

The candidate will coordinate Board meetings, prepare materials, and manage confidential information with discretion while leveraging Google Suite, PowerPoint, and AI tools to boost efficiency and responsiveness in a fast-paced

Qualifications

• 7+ years of Executive Assistant experience supporting C-suite, President/COO, or Board-level executives.
• Strong experience managing complex calendars, meetings, travel, and executive logistics.
• Exceptional communication skills, professionalism, maturity, and emotional intelligence.

Responsibilities

• Provide high-level executive support to the CEO.
• Manage complex calendars, meetings, travel arrangements, and day-to-day executive logistics.
• Coordinate Board and leadership meetings, including agendas, presentations, meeting materials, minutes, and follow-up items.
• Handle business entity renewals, expense reporting, budgets, vendor coordination, and executive office administration.
• Anticipate scheduling or logistical challenges and independently troubleshoot issues before they impact leadership.
• Serve as a professional liaison between executives, Board members, internal leadership, clients, investors, and external partners.
• Coordinate special projects, company events, offsites, and other executive-level initiatives.
• Prepare polished presentations and executive materials using Google Suite and PowerPoint.
• Maintain confidential records and handle sensitive executive information with a high level of discretion.
• Utilize AI and technology tools to improve organization, efficiency, and overall executive support.

Skills

Executive support

Calendar management

Communication skills

Discretion

Independent work

Board prep

Tools

Google Suite

PowerPoint

Job description

Work Type: Full Time, Onsite, Direct Hire

Compensation: $70k-90k/year

Responsibilities

• Provide high-level executive support to the CEO
• Manage complex calendars, meetings, travel arrangements, and day-to-day executive logistics.
• Coordinate Board and leadership meetings, including agendas, presentations, meeting materials, minutes, and follow-up items.
• Handle business entity renewals, expense reporting, budgets, vendor coordination, and executive office administration.
• Anticipate scheduling or logistical challenges and independently troubleshoot issues before they impact leadership.
• Serve as a professional liaison between executives, Board members, internal leadership, clients, investors, and external partners.
• Coordinate special projects, company events, offsites, and other executive-level initiatives.
• Prepare polished presentations and executive materials using Google Suite and PowerPoint.
• Maintain confidential records and handle sensitive executive information with a high level of discretion.
• Utilize AI and technology tools to improve organization, efficiency, and overall executive support.

Qualifications

• 7+ years of Executive Assistant experience supporting C-suite, President/COO, or Board-level executives.
• Strong experience managing complex calendars, meetings, travel, and executive logistics.
• Exceptional communication skills, professionalism, maturity, and emotional intelligence.
• Proven ability to handle highly confidential and sensitive information with discretion and sound judgment.
• Comfortable working independently, anticipating executive needs, and making decisions with limited direction.
• Experience preparing executive or Board-level presentations, meeting materials, and communications.
• Proficiency with Google Suite and comfort learning and utilizing AI, automation, and other technology tools.
• Highly organized and detail-oriented with the ability to manage competing priorities in a fast-paced environment.
• Professional, composed, collaborative, and able to build strong relationships with senior-level stakeholders