Senior Executive Support & Operations Manager

The University Of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago seeks an Executive Support Manager to provide high-level administrative support to senior admissions leadership. You will manage priorities, prepare briefings, and coordinate events and travel, enabling efficient operation of the College Admissions Office.

You will handle confidential matters, oversee scheduling, and help develop administrative policies while backing up office management functions as needed.

Qualifications

• Minimum 7+ years in related role with executive support experience.
• Bachelor’s degree preferred; relevant training or equivalent experience accepted.
• Experience managing calendars, travel, budgets, and briefings for senior leaders.

Responsibilities

• Manages daily operations for senior admissions leadership and deans.
• Creates briefs and event materials for high-profile meetings and travel.
• Coordinates domestic and international leadership travel.
• Triages inquiries and prepares reports to improve office efficiency.
• Maintains calendar and oversees confidential information with discretion.
• Staffs meetings and supports budget monitoring and reconciliation.

Skills

Executive support

Calendar management

Communication

Travel coordination

Education

Bachelor's degree

Vocational training or equivalent experience

Tools

MS Office

Box

Concur

Workspace

Zoom

Job description

The University of Chicago seeks an Executive Support Manager to provide high-level administrative support to senior admissions leadership. You will manage priorities, prepare briefings, and coordinate events and travel, enabling efficient operation of the College Admissions Office.

You will handle confidential matters, oversee scheduling, and help develop administrative policies while backing up office management functions as needed.