Executive Assistant to CAO & SVP | Hybrid, Budget & Ops

American Academy Of Ped; Itasca (IL); Hybrid; USD 46,000 - 49,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement savings plans

Hybrid work model

Job summary

American Academy Of Ped is seeking an Executive Assistant in Itasca, IL to provide administrative, scheduling, and project support to the CAO, SVP, HR and IT. You will manage calendars, prepare materials, and coordinate budgets and contracts.

The role requires a Bachelor's degree and 3+ years supporting executives, with strong MS Office, SharePoint, and HRIS skills. A hybrid work environment and comprehensive benefits are offered.

Qualifications

• Bachelor's degree required or equivalent combination of education and work experience.
• At least three years related general administrative and/or project coordination experience required, including drafting correspondence, developing presentation and meeting agendas/materials, and coordinating work activities among various internal groups.

Responsibilities

• Coordinate and facilitate communication and workflow between the CAO and SVP and department staff.
• Manage calendar of appointments for the CAO and SVP and prioritize in alignment with work activities.
• Assist with budgeting processes and budget reports; monitor activity and help reclass to correct accounts.

Skills

Interpersonal skills

Verbal communication

Written communication

Customer service

Diplomacy

Project management

Organizational skills

Technical aptitude

Education

Bachelor’s degree in non-profit management, business, HR, IT or related discipline

Tools

MS Office

Adobe Acrobat

SharePoint

Acumatica

WebEx

Teams

ADP

Job description

American Academy Of Ped is seeking an Executive Assistant in Itasca, IL to provide administrative, scheduling, and project support to the CAO, SVP, HR and IT. You will manage calendars, prepare materials, and coordinate budgets and contracts.

The role requires a Bachelor's degree and 3+ years supporting executives, with strong MS Office, SharePoint, and HRIS skills. A hybrid work environment and comprehensive benefits are offered.