Executive Assistant to CEO | Hybrid & AI-Driven Support

Alta HR; Chicago (IL); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Paid time off

Company holidays

Wellhub

L&D allowance

Employee product allowance

Leadership exposure

Job summary

Alta HR in Chicago, IL is seeking an Executive Assistant to protect the CEO's time, manage the calendar, and handle high-level correspondence in a fast-paced environment.

The role requires 2+ years supporting a senior executive, strong attention to detail, project management skills, and comfort using AI tools like ChatGPT or Claude. You will work in a hybrid model, coordinating travel and vendor relationships.

Qualifications

• 2+ years of experience supporting a senior executive, founder, or entrepreneur.
• Strong attention to detail and ability to manage complex calendars.
• Experience with AI tools (ChatGPT or Claude) to improve work.
• Excellent written and verbal communication; discretion with sensitive information.
• Fluency with Google Workspace and Slack.

Responsibilities

• Own the CEO's calendar end to end, resolve conflicts and protect focus time.
• Triage email and Slack, surface items needing the CEO's attention, draft in his voice.
• Prepare meeting agendas, capture notes, track action items, drive follow-ups.
• Own discrete projects from start to finish, including research, coordination, and SOPs.
• Coordinate domestic and international travel, itineraries, and events logistics.
• Use AI to draft, summarize, and clean data; build templates and automations.
• Handle executive and personal support with discretion, including expenses and reservations.
• Maintain professional relationships with internal leaders, physicians, partners, and vendors.

Skills

Calendar management

Inbox management

Communication

Project management

AI tools experience

Discretion

Google Workspace

Slack

Tools

ChatGPT

Claude

Google Workspace

Slack

Project management tools

Job description

Alta HR in Chicago, IL is seeking an Executive Assistant to protect the CEO's time, manage the calendar, and handle high-level correspondence in a fast-paced environment.

The role requires 2+ years supporting a senior executive, strong attention to detail, project management skills, and comfort using AI tools like ChatGPT or Claude. You will work in a hybrid model, coordinating travel and vendor relationships.