Executive Assistant to Campus Network Leaders

Vanderbilt University; Nashville (TN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vanderbilt University is seeking an Executive Assistant to support three senior leaders within the Division of Operations and the Campus Network. The role involves coordinating calendars, travel, materials, and communications across Nashville, San Francisco, and West Palm Beach.

The position requires a bachelor’s degree and at least five years of progressive administrative experience, with preference for higher education or multi-location experience.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five years of progressively responsible administrative experience.
• Experience directly supporting senior leaders is strongly preferred.
• Experience in higher education or multi-location organizations is a plus.

Responsibilities

• Provide executive support for three senior leaders across Nashville, San Francisco, and West Palm Beach.
• Manage calendars, travel, materials, and communications to protect leadership time.
• Coordinate campus network activities and cross-location meetings and events.
• Prepare reports, presentations, and correspondence with confidentiality and discretion.
• Support onboarding and launch activities for new campus locations.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Multitasking

Travel coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Teams

Zoom

Job description

Vanderbilt University is seeking an Executive Assistant to support three senior leaders within the Division of Operations and the Campus Network. The role involves coordinating calendars, travel, materials, and communications across Nashville, San Francisco, and West Palm Beach.

The position requires a bachelor’s degree and at least five years of progressive administrative experience, with preference for higher education or multi-location experience.