Strategic Executive Office Coordinator

Vanderbilt; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Vanderbilt University is seeking an Executive Office Associate to support the Communications and Marketing Executive Office. The role provides high-level coordination, project management and materials support to advance priorities of senior leaders.

The ideal candidate translates leadership directions into action, prepares executive materials and drives deliverables across topics. Strong organization, discretion and written communication are essential in a fast-paced university environment.

Qualifications

• Bachelor's degree and 2-5 years of relevant professional experience, or an equivalent combination of education and experience is necessary.
• Demonstrated ability to manage projects and deliverables in a complex, fast-paced organization.
• Exceptional written communication skills and the ability to synthesize information into clear, concise executive-level materials.
• Strong research, analytical and problem-solving capabilities.
• Excellent organizational skills and ability to manage multiple priorities and deadlines simultaneously.
• Strong judgment, discretion and ability to work with confidential and sensitive information.
• Ability to build relationships across levels of an organization and work with senior executives.
• Proficiency with AI-enabled tools for research, synthesis, drafting and productivity.

Responsibilities

• Develop and design briefing documents, talking points, executive-level presentations and other materials for senior leaders.
• Create presentations from concept through final production, including storyline development and content organization.
• Gather information from across university, synthesizing complex data into concise materials for executives.
• Identify information needs, engage contributors and move work from request to completion.
• Review materials for completeness and accuracy before presenting to leaders.
• Use technology and AI-enabled tools to accelerate research, drafting and production while ensuring quality.

Skills

Project management

Written communication

Research

Analytical thinking

Storytelling

Discretion

Organization

AI tools

Architecture of presentations

Education

Bachelor's degree

Tools

PowerPoint

Canva

Job description

Vanderbilt University is seeking an Executive Office Associate to support the Communications and Marketing Executive Office. The role provides high-level coordination, project management and materials support to advance priorities of senior leaders.

The ideal candidate translates leadership directions into action, prepares executive materials and drives deliverables across topics. Strong organization, discretion and written communication are essential in a fast-paced university environment.