Senior Executive Assistant & Finance Operations Lead

Vanderbilt University; New York (NY); On-site; USD 74,000 - 85,000; Full time

Job summary

Vanderbilt University – New York City is seeking an Executive Assistant who partners with department leadership to deliver high-level administrative and financial support. The role covers calendar management, travel planning, communications, and coordinating events, while maintaining discretion with sensitive information.

The position oversees procurement, budgeting, and vendor coordination, supports forecasting, and ensures efficient workflows across the department.

Qualifications

• Provide high-level executive support to department leadership.
• Manage calendar, meetings, travel planning, and correspondence.
• Support forecasting, budgeting, procurement, and vendor coordination.

Responsibilities

• Coordinate and prioritize requests for the Assistant Vice Chancellor; triage and respond.
• Prepare meeting materials, agendas, and minutes; track action items.
• Draft and manage communications on behalf of leadership.
• Oversee daily admin operations and improve processes.
• Maintain confidential information with discretion.
• Provide logistics and planning support for departmental initiatives.

Skills

Executive support

Calendar management

Travel planning

Financial forecasting

Vendor coordination

Budgeting

Communication

Discretion

Education

Bachelor’s Degree

Job description

Vanderbilt University – New York City is seeking an Executive Assistant who partners with department leadership to deliver high-level administrative and financial support. The role covers calendar management, travel planning, communications, and coordinating events, while maintaining discretion with sensitive information.

The position oversees procurement, budgeting, and vendor coordination, supports forecasting, and ensures efficient workflows across the department.