Executive Assistant to C‑Suite (Life Sciences, Onsite)

CareDx, Inc.; California (MO); Hybrid; USD 111,000 - 139,000; Full time

Benefits offered by this job

Health benefits

Gym reimbursement program

Living Donor Recovery Policy

Job summary

CareDx, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the Executive Leadership Team, including our Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer.

This role is critical to ensuring efficient operation and effective communication within the organization. This role requires exceptional proactive organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Qualifications

• 5+ years of executive-level support, with at least 2 years supporting C-level executives.
• Excellent organizational and time management skills with ability to track tasks and manage priorities.
• Proactive understanding of executive priorities and independent support over time.
• Strong written and verbal communications with multiple channels.
• Ability to work onsite in Brisbane, CA 3–4 days a week; occasional travel.
• Discretion handling confidential information.

Responsibilities

• Provide high-level administrative support to assigned executives, exercising sound judgment and discretion with confidential information.
• Coordinate calendars and schedule meetings with C-suite executives, Board members, and external stakeholders.
• Oversee domestic and international executive travel arrangements and detailed itinerary management.
• Plan team meetings and events (e.g., R&D Day) with agendas and action-item tracking.
• Serve as liaison between executives and external stakeholders, including Board members and partners.
• Anticipate executive needs and resolve issues using project management skills.
• Maintain organized files, prepare documents, support contract renewals and invoices.
• Support onboarding and team coordination; on-site 3–4 days weekly; responsive during business hours.
• Provide backup coverage for Executive Assistant team as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office

Video conferencing

Expense & contract systems

Tools

Microsoft Office Suite

Video conferencing tools

Expense management systems

Contract management systems

Job description

CareDx, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the Executive Leadership Team, including our Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer.

This role is critical to ensuring efficient operation and effective communication within the organization. This role requires exceptional proactive organizational skills, attention to detail, and the ability to handle sensitive information with discretion.