Senior Executive Assistant to C‑Suite & Board

Tasmania; California (MO); On-site; USD 111,000 - 139,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) matching

Employee Stock Purchase Plan

Pre-tax commuter benefits

Bonus potential

Job summary

CareDx, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the Executive Leadership Team, including the Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer, in Brisbane, CA.

This role requires proactive organizational skills, discretion with confidential information, and the ability to coordinate complex calendars and travel. You will schedule meetings with the C-suite and Board members, manage itineraries, plan events,

Qualifications

• 5+ years of executive-level support experience, including support to C-suite executives in a fast-paced environment.
• Excellent organizational and time-management skills with the ability to track tasks and priorities.
• Strong written and verbal communication across multiple channels (email, chat, in person).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to assigned executives with sound judgment.
• Coordinate calendars and schedule meetings with C-suite, Board members, and external stakeholders.
• Oversee domestic and international executive travel, including flight bookings, accommodations, and itineraries.
• Plan team meetings, events, and activities with agenda tracking and on-site support.
• Serve as liaison between executives and external partners, KOLs, and business partners.
• Anticipate needs and coordinate timelines, deliverables, and follow-up.
• Maintain organized files, support contract renewals and submissions, manage invoices and vendors.
• Support onboarding and team coordination, on-site 3–4 days per week, with coverage as needed.

Skills

Executive support

Organizational skills

Communication skills

Discretion with confidential info

Tools

Microsoft Office

Video conferencing

Expense management systems

Vendor management systems

Job description

CareDx, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the Executive Leadership Team, including the Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer, in Brisbane, CA.

This role requires proactive organizational skills, discretion with confidential information, and the ability to coordinate complex calendars and travel. You will schedule meetings with the C-suite and Board members, manage itineraries, plan events,