C-Suite Executive Assistant - Life Sciences

CareDx; Brisbane (CA); On-site; USD 111,000 - 139,000; Full time

Benefits offered by this job

Health benefits

Gym reimbursement

Living Donor policy

Job summary

CareDx in Brisbane, CA, is seeking an Executive Assistant to provide high-level administrative support to multiple members of the Executive Leadership Team, including the Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer. The role requires discretion, proactive organization, and the ability to manage sensitive information.

Responsibilities include calendar coordination, travel planning, meeting logistics, board liaison, and cross-functional support.

Qualifications

• 5+ years executive-level support, incl. 2+ years with C-level executives.
• Excellent organizational and time management abilities.
• Strong written/verbal communication across channels; discretion.

Responsibilities

• Provide high-level administrative support to assigned executives with discretion.
• Coordinate calendars and schedule meetings with C-suite, Board, and stakeholders.
• Oversee domestic and international travel bookings and itineraries.
• Plan team meetings/events, track action items, and provide on-site support.
• Liaise between executives and external partners and KOLs.
• Anticipate needs, resolve issues, and coordinate timelines and deliverables.
• Maintain files, prepare documents, support contracts, invoices, and purchases.
• Support onboarding and team coordination; on-site 3–4 days/week.

Skills

Executive support

Calendar mgmt

Travel coordination

Stakeholder liaison

MS Office

Tools

Microsoft Office

Video conferencing

Expense systems

Contract management systems

Job description

CareDx in Brisbane, CA, is seeking an Executive Assistant to provide high-level administrative support to multiple members of the Executive Leadership Team, including the Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer. The role requires discretion, proactive organization, and the ability to manage sensitive information.

Responsibilities include calendar coordination, travel planning, meeting logistics, board liaison, and cross-functional support.