Executive Assistant to C-Suite Leaders | Fast-Paced Startup

Decagon; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Take what you need vacation policy (UK

Medical, Dental, and Vision benefits

Life Insurance and Disability Benefits

Retirement Plan (e.g., 401K, pension)

Parental Leave

Fertility and family building benefits

Daily lunches and snacks in the office

Job summary

Decagon, a leading conversational AI platform, is hiring an Executive Assistant to support several leaders on the executive team. This high-impact role manages calendars, coordinates travel, plans events, and serves as a liaison across internal teams.

Ideal candidates are organized, proactive, discreet, and able to thrive in a fast-paced startup environment while maintaining strong communication and handling confidential information with professionalism.

Qualifications

• Have 2+ years of Executive Assistant experience supporting C-level leaders or founders (ideally in a fast paced start-up environment)
• Excel at managing complex calendars, travel, and competing priorities with precision
• Are proactive, resourceful, and solutions-oriented, always thinking two steps ahead
• Communicate effectively, concise when needed, detailed when necessary
• Thrive in a fast-moving, high-growth environment where flexibility is essential
• Handle confidential information with discretion and professionalism
• Anticipating needs before they arise
• Has a “no job is too small” attitude and takes on challenges with enthusiasm

Responsibilities

• Manage complex calendars, prioritize meetings across competing requests, and keep schedules running smoothly
• Handle travel and event logistics end-to-end, including last-minute changes and plans
• Act as a central point of contact, keeping communication moving and organized
• Support preparation for meetings, take notes, and track follow-ups and action items
• Support personal logistics and requests
• Help support team culture through onboarding, events, and day-to-day coordination
• Track and manage team budgets and financial reporting

Skills

Calendar management

Travel coordination

Event planning

Executive support

Communication

Discretion & confidentiality

Proactivity & problem solving

Meeting preparation & note-taking

Job description

Decagon, a leading conversational AI platform, is hiring an Executive Assistant to support several leaders on the executive team. This high-impact role manages calendars, coordinates travel, plans events, and serves as a liaison across internal teams.

Ideal candidates are organized, proactive, discreet, and able to thrive in a fast-paced startup environment while maintaining strong communication and handling confidential information with professionalism.