Executive Assistant to C‑Suite | Hybrid Work

Lightedge; Phoenix (AZ); Hybrid; USD 80,000 - 110,000; Full time

Job summary

LightEdge Solutions is seeking an Executive Assistant to provide high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team.

This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows while maintaining absolute discretion and a digital‑first, detail‑obsessed approach.

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and elevate risks.
• Coordinate executive roundtables and advisory sessions in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
• Serve as the first point of contact and liaison between executives and stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand‑compliant communications and with HR/Talent for interview scheduling and onboarding touchpoints.
• Improve administrative processes to reduce cycle time and errors; maintain executive SOPs and playbooks.
• Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Communication

Tools

Microsoft 365

Teams

SharePoint

OneDrive

Job description

LightEdge Solutions is seeking an Executive Assistant to provide high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team.

This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows while maintaining absolute discretion and a digital‑first, detail‑obsessed approach.