Executive Assistant to C-Suite Executive

NightOwl Consulting; United States; Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two-dep

Government-mandated benefits

Performance-based incentives

Quarterly company events

Equipment and software provided

Job summary

NightOwl Consulting is seeking an Executive Assistant to the CEO to provide high-level administrative support, manage the CEO's calendar, handle correspondence, and prepare presentations.

The ideal candidate will be highly organized, proactive, with excellent communication skills, 5+ years of EA experience, strong MS Office proficiency, and the ability to work independently or with a team; a legal background is a plus.

Qualifications

• 5+ years as an executive assistant, preferably for C-suite.
• Exceptional organizational and time-management skills.
• Strong English communication, written and verbal.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office Suite.
• Legal background is a plus.

Responsibilities

• Manage CEO schedule, meetings, and travel arrangements.
• Handle correspondence, emails, calls, and memos.
• Prepare presentations and reports with data gathering and formatting.
• Coordinate travel including flights, hotels, ground transport.
• Provide admin support to other C-suite executives.
• Perform other duties as assigned.

Skills

EA experience

Organizational skills

Time management

English proficiency

Independent work

Teamwork

Legal background (plus)

Tools

Microsoft Office Suite

Job description

The Executive Assistant to the CEO is responsible for providing high-level administrative support to the CEO and other C-suite executives. This includes managing the executive's schedule, handling correspondence, preparing presentations, and coordinating travel arrangements. The ideal candidate will be a highly organized and efficient individual with excellent communication and interpersonal skills and has 5 years+ experience.

Key Responsibilities

• Manage the executive's schedule, including scheduling meetings, setting appointments, and confirming travel arrangements.
• Handle correspondence, including responding to emails, screening phone calls, and drafting letters and memos.
• Prepare presentations and reports, including gathering data, formatting documents, and creating visuals.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Provide administrative support to other C-suite executives, as needed.
• Other duties as assigned.

Skills, Knowledge and Expertise

• 5+ years of experience as an executive assistant, preferably with experience supporting C-suite executives.
• Excellent organizational and time management skills.
• Strong English, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• A legal background is a plus.
• Can be direct and work with direct people.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives Quarterly Company Events 1,000 PHP De Minimis Equipment and software provided