Executive Assistant to C-Level Leadership

Hawthorne Lane; Annapolis (MD); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

401(k)

Job summary

Hawthorne Lane in Annapolis, MD seeks an Executive Assistant to provide high-level support to C-suite leaders. The ideal candidate is an unmatched multitasker who can confidently navigate across challenging schedules, anticipate needs, and manage sensitive information with discretion.

You will manage calendars, coordinate travel, prepare presentations, and support cross-functional initiatives. This role requires strong organization, confidentiality, and proactive communication to keep leaders

Qualifications

• Bachelor’s degree and 5+ years of experience supporting senior executives.
• Highly organized with the ability to manage complex calendars and time-sensitive requests.
• Discretion and trust when handling confidential information.
• Proactive, anticipatory approach to scheduling and logistics.

Responsibilities

• Provide executive-level administrative support to the C-suite.
• Oversee calendars, coordinate meetings, and resolve scheduling conflicts.
• Coordinate travel from start to finish including itineraries and expenses.
• Draft, edit, format, and organize presentations, reports, and agendas.
• Prepare leaders for meetings by coordinating materials and tracking follow-ups.
• Support leadership and cross-functional meetings and logistics.
• Assist with special projects and internal initiatives cross-departmentally.
• Manage invoicing, document handling, and filing with precision.
• Communicate status and project updates to internal and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

This finance company in Annapolis, MD is seeking a tactful Executive Assistant to provide high-level support to C-suite leaders. The ideal candidate is an unmatched multitasker who can confidently navigate across challenging schedules, anticipate needs, and manage sensitive information with discretion. If you’re a resourceful professional who enjoys being a trusted partner to senior leadership, we’d love to hear from you!

Key Responsibilities:

• Provide dedicated executive-level administrative support, serving as a reliable administrator in managing day-to-day priorities.
• Oversee calendars, coordinate meetings across multiple stakeholders, and be two steps ahead of scheduling conflicts.
• Coordinate travel from start to finish, including itineraries, ground transportation, hotel accommodations, and expense reporting.
• Draft, edit, format, and organize presentations, reports, agendas, correspondence, and other executive materials.
• Prepare leaders for meetings by coordinating materials, tracking follow-ups, and monitoring deadlines and action items.
• Support leadership and cross-functional meetings, ensuring logistics and administrative details are handled seamlessly.
• Support special projects and internal initiatives cross-departmentally.
• Manage invoicing needs, paper and electronic document management and filing, and additional organizational needs with precision.
• Communicate effectively across internal and external contact, keeping all parties informed of projects and status’ with strong professional delivery.

Why You’ll Love Working Here:

• A comprehensive benefits package, including medical, dental, and vision coverage, paid time off, and a 401(k).
• An in-person opportunity to work with a fun team who are experts in their field.
• This company offers growth opportunities to strong performers.

What We’re Looking For:

• EA Experience. You have a bachelor’s degree and bring at least five years of experience, ideally supporting several high-level executives.
• Highly organized. You can juggle competing priorities, intricate calendars, and time-sensitive requests without losing sight of the details.
• Trustworthy. You exercise sound judgment when handling confidential information and sensitive matters.
• Anticipatory. You stay one step ahead by anticipating needs, identifying potential issues, and taking action before they become obstacles.
• Approachable. You are responsive and easy to work with, fostering positive relationships across internal and external teams.
• Tech-savvy. You are proficient with Microsoft Office and learn new tools quickly.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.