Executive Assistant to C‑Level Executives | Hybrid | Equity

PADO AI Orchestration, Inc.; Morgantown (WV); Hybrid; USD 60,000 - 75,000; Full time

Job summary

PADO AI Orchestration, Inc. is seeking an Executive Assistant in Morgantown, WV. This full‑time role supports our executives, manages calendars, coordinates internal/external meetings, and prepares materials for leadership reviews.

Responsibilities include travel planning across time zones, onboarding/offboarding, handling confidential matters, and coordinating with the executive team and board. Hybrid work is available.

Qualifications

• 5+ years of executive assistant experience in B2B environments.
• Strong calendar management and travel coordination.
• Excellent written and verbal communication.
• Proficient in Google Suite, Salesforce and Slack.

Responsibilities

• Manage complex calendars and schedule internal and external meetings with judgment.
• Coordinate logistics for meetings, conferences and events; prepare materials.
• Prepare leaders for meetings with materials for customer meetings and reviews.
• Arrange domestic and international travel per policy; maximize efficiency.
• Lead onboarding and offboarding of employees/contractors.
• Coordinate with C‑level executives and board members for meetings.
• Handle confidential business matters with discretion.
• Oversee department purchases and monthly reconciliation.
• Resolve time‑critical issues with precision and clear communication.

Skills

Executive support

Schedule management

Travel logistics

Communication

Multitasking

Interpersonal skills

Tools

Google Suite

Salesforce

Videoconferencing tools

Slack

Ramp

Justworks

Job description

PADO AI Orchestration, Inc. is seeking an Executive Assistant in Morgantown, WV. This full‑time role supports our executives, manages calendars, coordinates internal/external meetings, and prepares materials for leadership reviews.

Responsibilities include travel planning across time zones, onboarding/offboarding, handling confidential matters, and coordinating with the executive team and board. Hybrid work is available.