Campus Conference & Events Coordinator

Wayne State University; Detroit (MI); On-site; USD 58,000 - 60,000; Full time

Job summary

Wayne State University is seeking an experienced SAS Conference Coordinator at its Detroit campus. The role supports planning, coordination, and execution of conferences, camps, meetings, and events across campus, coordinating with internal and external partners to ensure seamless logistics.

The position emphasizes strong customer service, contract documentation, and detailed event scheduling using EMS and StarRez, with evening/weekend work during peak periods and a minimum bachelor's degree

Qualifications

• Bachelor’s degree from an accredited college or university.
• Experience in event planning, hospitality, higher education, or conference services.
• Experience with scheduling or reservation systems; familiarity with EMS and StarRez preferred.

Responsibilities

• Coordinate reservations for classrooms, meeting rooms, event spaces, dining facilities, parking, and housing.
• Use EMS to manage space reservations and scheduling.
• Use StarRez to process summer housing requests and assignments.
• Maintain accurate records, calendars, and event documentation.
• Coordinate with C&I to ensure guest access to IT services.
• Serve as primary contact for inquiries and ensure a positive event experience.
• Assist in drafting contracts, proposals, and cost estimates.
• Monitor event timelines and ensure all details are executed.

Skills

Organization

Multitasking

Written & Verbal communication

Customer service mindset

Independence & collaboration

Contracts & estimates

Professionalism

Adaptability

Confidentiality

Education

Bachelor's degree

Tools

EMS

StarRez

Job description

Wayne State University is seeking an experienced SAS Conference Coordinator at its Detroit campus. The role supports planning, coordination, and execution of conferences, camps, meetings, and events across campus, coordinating with internal and external partners to ensure seamless logistics.

The position emphasizes strong customer service, contract documentation, and detailed event scheduling using EMS and StarRez, with evening/weekend work during peak periods and a minimum bachelor's degree