Executive Assistant to Asset Analytics Leaders

Bentley Systems; Exton (PA); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Inclusive culture and belonging

Comprehensive benefits

Global initiatives and resource groups

Impactful work shaping infrastructure

Job summary

Bentley Systems is seeking an Executive Assistant to support the Asset Analytics leadership team, enabling leaders to focus on strategic priorities. You will optimize calendars, manage meetings, coordinate with Product, Engineering, Finance, and Sales, and oversee travel and events with a proactive, structured approach.

The role emphasizes operational discipline, executive-level communication, and a partnership mindset to drive productivity and organizational alignment in a fast-moving software

Qualifications

• 5+ years supporting senior executives or leadership teams, ideally in a technology, software, engineering, or professional services environment.
• Demonstrated success managing complex calendars, travel coordination, executive communications, leadership operations, and meeting and project management across multiple stakeholders.
• Exceptional organizational skills with the ability to manage competing priorities while maintaining accuracy, follow-through, and attention to detail.
• Strong judgment and discretion when handling confidential business information, executive calendars, and sensitive leadership communications.
• Outstanding written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
• Ability to operate proactively with limited direction, anticipating executive needs before they are explicitly communicated.
• Bachelor’s degree preferred; equivalent experience will be considered.

Responsibilities

• Manage complex executive calendars for Asset Analytics leaders, ensuring time is aligned to the highest-value business priorities.
• Coordinate scheduling across multiple executives, teams, customers, partners, and external stakeholders while balancing competing priorities.
• Anticipate scheduling conflicts, prepare leaders for upcoming engagements, and proactively manage logistics to maximize executive productivity.
• Serve as a trusted gatekeeper and coordination point, helping leaders stay focused, responsive, and prepared across a demanding operating cadence.
• Support the operating rhythm of the Asset Analytics leadership team, including staff meetings, business reviews, quarterly planning sessions, leadership off-sites, and cross-functional governance forums.
• Drive agenda development, meeting preparation, documentation, action item tracking, and follow-up so decisions translate into execution.
• Maintain visibility into leadership priorities and coordinate activities across multiple executives to improve alignment and reduce organizational friction.
• Help establish and continuously improve operating processes that enable the leadership team to function efficiently, consistently, and with clear accountability.
• Draft, review, and coordinate executive communications, briefing materials, leadership updates, and presentation inputs as needed.
• Plan and coordinate domestic and international travel arrangements, itineraries, meeting logistics, accommodations, and expense management.
• Assist with executive presentations, business updates, reporting materials, and board-preparation support as needed.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Communication

Meeting facilitation

Project coordination

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Job description

Bentley Systems is seeking an Executive Assistant to support the Asset Analytics leadership team, enabling leaders to focus on strategic priorities. You will optimize calendars, manage meetings, coordinate with Product, Engineering, Finance, and Sales, and oversee travel and events with a proactive, structured approach.

The role emphasizes operational discipline, executive-level communication, and a partnership mindset to drive productivity and organizational alignment in a fast-moving software