Executive Assistant to AI Founder & Global Boards

AI Fund; Mountain View (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

AI Fund is seeking a Senior Executive Assistant to support Andrew Ng across AI Fund, DeepLearning.AI, and AI Aspire. The role requires coordinating calendars, travel, and communications for a high‑profile founder and board activities.

Ideal candidates have 5+ years in executive support, excellent English, and a proactive, discreet approach in a fast-paced, multi-time-zone environment.

Qualifications

• Bachelor's Degree in Business Administration or related field.
• Minimum of 5 years experience in administrative roles; support for C-Suite preferred.
• Strong organizational skills with attention to detail and timeline management.
• Excellent written and verbal English communication; ability to draft/edit executive materials.

Responsibilities

• Proactively manage executive calendar across multiple companies and board commitments.
• Arrange travel and plan logistics for events and engagements.
• Submit monthly expense reports and manage reimbursements.
• Coordinate letters of recommendation and related reviews for Stanford applications and visas.
• Support speaking engagements and coordinate with event organizers.
• Prepare materials for board meetings and other executive presentations.
• Handle voicemail follow-up and assist COO/Operations on ad hoc tasks.

Skills

Executive support

Calendar management

Travel arrangements

Event planning

Discretion/confidentiality

Written and verbal English

Time zone coordination

Problem solving

Proactivity

Education

Bachelor's Degree in Business Administration

Tools

Google Workspace

Microsoft 365

Asana

Slack

Zoom

ChatGPT

Claude

Gemini

Job description

AI Fund is seeking a Senior Executive Assistant to support Andrew Ng across AI Fund, DeepLearning.AI, and AI Aspire. The role requires coordinating calendars, travel, and communications for a high‑profile founder and board activities.

Ideal candidates have 5+ years in executive support, excellent English, and a proactive, discreet approach in a fast-paced, multi-time-zone environment.