Executive Assistant to 2 Leaders - Hybrid/Remote

Broadridge Financial Solutions, Inc.; New York (NY); Hybrid; USD 66,000 - 76,000; Full time

Job summary

Broadridge Financial Solutions, Inc. is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders. The role is contract-based with potential for permanence and involves heavy calendar, travel, and meeting coordination.

The position emphasizes preparation of materials, tracking actions, maintaining trackers, and handling confidential information with professionalism. The candidate may be NYC-area based or remote within the US, with a hybrid work approach.

Qualifications

• 2-4 years' experience supporting senior-level leaders in an administrative, EA, or similar role.
• Bachelor's degree preferred, or equivalent experience.
• Ability to manage competing priorities and detail orientation.
• Strong written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense-management tools.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.
• Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of the leaders' priorities and key initiatives to anticipate needs and ensure timely action items.
• Maintain trackers and organize materials for selected business initiatives as needed.
• Handle sensitive information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Skills

Calendar management

Travel coordination

Expense management

Meeting coordination

Communication skills

Discretion/confidentiality

Problem-solving

Education

Bachelor's degree preferred, or equivalent experience

Tools

Calendar software

Expense-management tools

Presentation software

Travel booking tools

Job description

Broadridge Financial Solutions, Inc. is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders. The role is contract-based with potential for permanence and involves heavy calendar, travel, and meeting coordination.

The position emphasizes preparation of materials, tracking actions, maintaining trackers, and handling confidential information with professionalism. The candidate may be NYC-area based or remote within the US, with a hybrid work approach.