Executive Administrative Assistant - Contract

Broadridge Financial Solutions, Inc.; New York (NY); Hybrid; USD 66,000 - 76,000; Full time

Job summary

Broadridge Financial Solutions, Inc. is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders. The role is contract-based with potential for permanence and involves heavy calendar, travel, and meeting coordination.

The position emphasizes preparation of materials, tracking actions, maintaining trackers, and handling confidential information with professionalism. The candidate may be NYC-area based or remote within the US, with a hybrid work approach.

Qualifications

• 2-4 years' experience supporting senior-level leaders in an administrative, EA, or similar role.
• Bachelor's degree preferred, or equivalent experience.
• Ability to manage competing priorities and detail orientation.
• Strong written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense-management tools.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.
• Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of the leaders' priorities and key initiatives to anticipate needs and ensure timely action items.
• Maintain trackers and organize materials for selected business initiatives as needed.
• Handle sensitive information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Skills

Calendar management

Travel coordination

Expense management

Meeting coordination

Communication skills

Discretion/confidentiality

Problem-solving

Education

Bachelor's degree preferred, or equivalent experience

Tools

Calendar software

Expense-management tools

Presentation software

Travel booking tools

Job description

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

We are seeking a highly organized, proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This contract role may evolve into a permanent position based on business needs and performance.

The primary focus of this role is executive administrative support. The position will also provide limited business-support assistance, particularly in preparing leaders for meetings and supporting follow-through on priority initiatives.

We prefer someone in the New York metro area but will consider remote US candidates as well.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.
• Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of the leaders' priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items.
• Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• Support additional administrative and operational activities as needed.

Qualifications

• A minimum of 2-4 years' experience supporting senior-level leaders in an administrative, executive assistant, or similar role.
• Bachelors degree preferred, or equivalent experience
• Demonstrated ability to manage competing priorities, work independently, and maintain exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense-management tools.
• Ability to quickly understand business priorities and synthesize information into clear, well-organized meeting materials and follow-up actions.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage details while maintaining awareness of broader business objectives.
• Experience with expense billing, data collection, presentations
• Professionalism, discretion, confidentiality, and a service-oriented approach.

The pay range for this position is $48.00 - $55.00 per hour. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

#LI-KS1

#LI-Hybrid

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone's unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

US applicants: Click here to view the EEOC " Know Your Rights " poster.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to [e-mail] .