Annual Fund & Events Manager

Planned Parenthood South Atlantic; Pittsburgh (Allegheny County); Hybrid; USD 75,000 - 80,000; Full time

Job summary

Planned Parenthood Western Pennsylvania (PPWP) is seeking an Annual Fund & Events Manager to lead fundraising campaigns, donor relations, and stewardship initiatives while partnering with the Development Team to meet fundraising goals.

The role involves coordinating with the Director of Individual Giving, planning quarterly events, and managing day-to-day campaign activities. Hybrid schedule, occasional evenings/weekends required.

Qualifications

• Minimum of 3-5 years of experience in fundraising, donor relations, or nonprofit development.
• Demonstrated experience managing individual giving programs, including annual giving and appeals.
• Experience with digital and direct-response fundraising.
• Experience using donor database/CRM systems to track and analyze donor activity. Experience with Salesforce or DonorPerfect preferred.

Responsibilities

• In conjunction with the VP of Development and Director of Individual Giving, responsible for managing PPWP's Annual Fund and Event fundraising goals and executing on strategy to meet these goals.
• Plan, implement, and manage quarterly fundraising events as well as donor House Parties and other cultivation/stewardship events.
• Lead grassroots fundraising campaigns and omnichannel strategy for each.
• Coordinate with Donor Database Coordinator to ensure donor cultivation, stewardship, and solicitation strategies are entered into the donor database.
• Oversee donor acknowledgment and gift acceptance with the Donor Database Coordinator and Director of Individual Giving.

Skills

Fundraising

Donor relations

Event planning

Communications

Project management

Education

Bachelor’s degree

Tools

Salesforce

DonorPerfect

Google Suite

Microsoft Office

Job description

Department: Development

Job Status: Full-time

FLSA Status: Exempt

Reports To: Director of Individual Giving

Salary: $75,000-$80,000

Bargaining Unit: No

POSITION SUMMARY:

Amount of Travel Required: 0-75% Job Type: Regular

Positions Supervised: None

Work Schedule: Monday- Friday (Hybrid) between 8am-5pm, some evenings and weekends may be required

The Annual Fund & Events Manager will work closely and collaboratively with all members of the Development Team to meet PPWP's development goals. This position is a key member of the team and is responsible for managing PPWP's annual fundraising appeals, supporting donor relations and stewardship initiatives, and successfully leading fundraising events.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

In conjunction with the Vice President of Development and Director of Individual Giving, the Annual Fund & Events Manager is responsible for managing PPWP's Annual Fund and Event fundraising goals and executing on strategy to meet these goals. This would include:

• Co-create and implement an annual strategy, in collaboration with the Director of Individual Giving, to cultivate and steward grassroots and annual fund donors through social media, events, email, and other innovative techniques that attract a diverse range of donors.

• Work with the development team and committees to assist with planning, coordinating, and implementing events designed to raise funds for PPWP's programs and services.

Day-to-day activities for this role would include but are not limited to:

Fundraising

• Own PPWP's annual grassroots fundraising campaigns, such as Pledge-a-Picketer, Giving Tuesday, and Critical Needs Day, and execute an omnichannel strategy for each.

• Segment donor audiences and develop strategies and messaging based on giving history, interests, engagement, and donor behavior.

• Serve as the Development Team’s main contact for coordinating with the Planned Parenthood Federation of America’s Collaborative Fundraising Program (CFP) to ensure that PPWP’s donor communications and activities are aligned and working in tandem with CFP efforts.

• Collaborate with the Donor Database Coordinator to ensure all prospect/donor cultivation, stewardship, and solicitation strategies are entered into the donor database.

• Manage timely donor acknowledgment and gift acceptance in collaboration with the Donor Database Coordinator and Director of Individual Giving.

Event Management

• Plan, implement, and manage quarterly fundraising events as well as collaborate with the Director of Individual Giving on donor House Parties and other cultivation/stewardship events.

• Lead all pre-event and day-of logistics for PPWP's special events, including tracking RSVPs, managing event timelines, coordinating with vendors and staff, and serving as the primary point of contact for attendee communication.

• Assist the VP of Development with planning PPWP's Annual Spring Gala, the Bans Off Our Bodies Benefit.

• Serve as the community contact for third-party fundraising events.

• Collaborate with the Donor Database Coordinator to ensure all event information related to donor stewardship and cultivation is captured into the donor database.

Skills and Abilities:

Education: Bachelor’s degree in a related field preferred (Nonprofit Management, Communications, Business Administration, or Public Relations)

Experience:

• Minimum of 3-5 years of experience in fundraising, donor relations, or nonprofit development

• Demonstrated experience managing individual giving programs, including annual giving and appeals.

• Experience with digital and direct-response fundraising.

• Experience using donor database/CRM systems to track and analyze donor activity. Experience with Salesforce or DonorPerfect preferred.

Skills:

• Manage and organize multiple deadline-oriented projects.

• Produce clear, accurate, and persuasive communications that reflect high attention to detail.

• Work independently and take the initiative.

• Ability to handle sensitive, confidential materials and situations.

• Ability to work flexible hours, including evenings and weekends as events require.

• Strong interpersonal skills with the ability to interact with staff, board members, volunteers, and the public in a positive and professional manner.

• Excellent communication skills, including written, verbal, and presentation skills.

• Ability to prioritize and problem-solve under deadlines and pressure.

• A high degree of integrity that garners the trust and respect of others.

• Committed to contributing to an organizational culture built on trust, vulnerability, and support.

• Commitment to creating a culture of inclusion and treating all colleagues, members, volunteers, and others with dignity and respect.

Computer Skills:

• Ability to use Google Suite products and Microsoft Office products

• Ability to learn CRM and other Donor Database Systems.

Stationary Position (Sitting/Standing)

• Requirement: Must be able to remain in a stationary seated position for up to 75%-90% of the working day.

• Details: Frequently operates a computer, keyboard, mouse, and phone while seated at a desk or ergonomic workstation. Occasional transitional movement to a standing position or short walks within the office environment.

WORK ENVIRONMENT

Hybrid Office/Remote Environment (2-3 days in office at PPWP Downtown location). The person in this position may be required to attend events and fundraisers held off-site in-person or virtually outside of regular working hours.

This description is not intended to be an exhaustive list of all duties, responsibilities, and requirements associated with this job. While this is intended to be an accurate reflection of the current job, PPWP reserves the right to revise the job or to require that other or different duties, responsibilities, and/or requirements be made part of the job. Paragraph headings are for convenience only and are not intended to have substantive meaning. Nothing in this description is intended to confer any legal rights or powers on the President and CEO or to benefit any party other than PPWP.

$75,000 - $80,000 a year