Executive Assistant (Administration Generalist 3) 30220

Huntington Ingalls Industries; McLean (VA); On-site; USD 79,000 - 90,000; Full time

Job summary

HII - Mission Technologies in McLean, VA seeks a highly organized Executive Assistant to support multiple members of the Executive Leadership Team in a fast-paced, mission-driven environment. The role requires exceptional judgement, multitasking ability, and a strategic partner mindset to ensure seamless coordination and execution of leadership initiatives.

You will manage complex calendars, coordinate travel, prepare materials, and maintain confidentiality, becoming a trusted liaison for both

Qualifications

• 6 years relevant experience with a Bachelor's in a related field; or 4 years with a Master's; or 10 years with a High School Diploma.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics.
• Prepare agendas, briefing materials, and action trackers; attend select meetings to capture notes and ensure follow-up.
• Arrange domestic and international travel itineraries, accommodations, and expense reconciliation.
• Draft and manage professional correspondence with discretion.
• Support cross-functional projects and leadership offsites; track deliverables.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Proactivity

Clearance eligibility

Education

Bachelor's degree in related field

High School Diploma or equivalent with 10 years experience

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Anticipated Salary Range: $78,906.00-$90,000.00

Security Clearance: None

Level of Experience: Mid

Meet HII’s Mission Technologies Division Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense - the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you.

To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every employee grows, leads, and contributes - regardless of role. It sets the standard for how you can develop yourself and what you can expect from leaders across our organization. We look for candidates who want to grow in alignment with these capabilities:

• Know & Grow Your People - Commit to learning and supporting team success.
• Build Relationships - Communicate openly, collaborate well, and build trust.
• Take Ownership - Deliver on commitments and take pride in your work.
• Customer First - Focus on the mission and those we serve.
• Shape the Future - Bring ideas, curiosity, and continuous improvement.
• Act with Urgency - Take initiative and follow through with purpose.

These capabilities guide how all employees contribute to our shared success across Mission Technologies.

Summary:

HII - Mission Technologies is looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to several members of our Executive Leadership Team. This role requires exceptional judgment, multitasking ability, and a deep understanding of executive-level priorities in a fast-paced, mission-driven environment. The ideal candidate will serve as a strategic partner, ensuring seamless coordination, communication, and execution of leadership initiatives. This position will be based out of our McLean, VA location and offers a stable work environment, a mission‑focused team, and a welcoming, supportive culture.

What You Will Do:

• Calendar & Schedule Management - Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics.
• Meeting Preparation & Follow-Up - Prepare agendas, briefing materials, and action trackers; attend select meetings to capture notes and ensure timely follow-through.
• Travel Coordination - Arrange domestic and international travel, including itineraries, accommodations, and expense reconciliation.
• Communication & Liaison - Serve as a gatekeeper and point of contact for internal and external stakeholders; draft and manage correspondence with professionalism and discretion.
• Project & Initiative Support - Assist with cross-functional projects, leadership offsites, and strategic planning sessions; track deliverables and deadlines.
• Confidentiality & Discretion - Handle sensitive information with the utmost confidentiality, professionalism, and integrity.
• Office Operations & Executive Preferences - Ensure executives’ preferences are reflected in daily operations; manage logistics for leadership events and engagements.

What We're Looking For:

• 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
• Proactive and reliable approach to daily responsibilities, with the ability to anticipate routine needs.
• Clearance eligibility (if required).

Preferred Experience:

• Bachelor's Degree preferred.
• Experience supporting multiple executives simultaneously.
• Familiarity with DoD protocols and executive-level government interactions.
• Calm under pressure, with a high EQ and professional presence.
• Ability to manage competing priorities with grace and precision.

#LI-SF1

The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e‑mail to [e-mail] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case‑by‑case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.