Contract Support Specialist - TEMP

Appone; Waipahu (HI); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

E-Verify participation

Drug-free workplace

Equal employment opportunity

Job summary

Hui Huliau seeks a Contract Support Specialist to assist the Contracting Officer through cradle-to-grave procurement, focusing on logistics contracts and compliance with laws and policies.

The role requires 2+ years in contract administration, strong organizational skills, and proficiency in drafting formal documents. Travel to remote locations is possible; this is a full-time position based in Hawaii.

Qualifications

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Familiarity with federal and logistics contracting laws and policies.

Responsibilities

• Assist KO throughout procurement from planning to closeout.
• Support logistics agreements, AC SA and MLSR.
• Draft, review, and edit contract documents for regulatory compliance.
• Organize meetings to clarify requirements and facilitate progression of agreements.
• Maintain detailed, audit-ready contract records.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Education

Associate's or bachelor's degree in business administration, logistics, supply chain management, public administration, or related field

Experience: 2+ years in contract administration or procurement support

Tools

Microsoft Office Suite

Job description

About the Organization
Hui Huliau is a nonprofit Native Hawaiian Organization (NHO) and community service organization whose business activities principally benefit Native Hawaiians. As an NHO we operate under U. S. Small Business Administration (SBA) regulations and own small businesses that participate in the SBA 8(a) Business Development Program for minority owned companies. Our small businesses provide a variety of contracted services to the U. S. Military, U. S. Civilian agencies, and commercial customers at locations worldwide.
Profits from Hui Huliau's for-profit subsidiaries help sustain important education, social, economic, and cultural preservation programs that serve Native Hawaiians in the Waianae community. The Waianae Coast on the western side of the island of Oahu has the highest per capita percentage of Native Hawaiians in the world and the highest poverty and unemployment rate in the State of Hawaii.
Our mission to strengthen our communities, make a positive impact on the lives we touch, and provide a brighter future for the Native Hawaiian people through education, economic opportunities, and the preservation of the Hawaiian language and culture. Hui Huliau employees help us achieve this mission by providing outstanding service to our customers.

Shift -not applicable-

Description

The Contract Support Specialist plays a vital support role within the contracting and procurement process, assisting the Contracting Officer (KO) in the preparation, drafting, and effective management of various contracts. This position requires providing both administrative and technical support throughout the complete contract lifecycle (cradle to grave), ensuring strict adherence to all relevant laws, regulations, and organizational policies. The Contract Support Specialist’s contributions are fundamental to efficient procurement operations and the successful execution of logistics-focused contracts between entities such as the United States and partner organizations.

Key Responsibilities

• Contract Lifecycle Support: Assist the KO throughout every phase of the procurement process, from the initial planning and requirements assessment to contract execution, administration, and closeout.
• Logistic Support Agreements Management: Provide specialized administrative and technical support for a variety of logistic support agreements, with a particular emphasis on contracts such as Acquisition and Cross-Servicing Agreements (ACSA) and Mutual Logistics Support Requests (MLSR).
• Drafting & Document Preparation: Prepare, review, and edit draft contract documents, agreements, and related correspondence, ensuring accuracy and compliance with regulatory requirements.
• Regulatory Compliance: Support the KO in ensuring all contracting actions meet applicable federal laws, department guidelines, and established procurement procedures.
• Facilitation & Coordination: Organize and facilitate meetings, discussions, and related engagements to clarify requirements, resolve issues, and support the progression of logistics agreements.
• Administrative Recordkeeping: Maintain detailed and orderly records of contract actions, correspondence, performance data, and compliance documentation in support of audits or reviews.
• Supportive, Not Inherently Governmental: While providing critical assistance, refrain from inherently governmental activities such as making final contract decisions, obligating funds, or signing contracts—responsibilities that rest solely with the KO.

Full-Time/Part-Time Full-Time

Position Contract Support Specialist - TEMP

Position Requirements

Skills and Qualifications:

• Education: Associate's or bachelor's degree in business administration, Logistics, Supply Chain Management, Public Administration, or a related field preferred.
• Experience: 2+ years of hands-on contract administration or procurement support experience, ideally within logistics or government/military contracting environments.
• Essential Skills:
  • Strong organizational and time management abilities
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Familiarity with federal and logistics contracting laws and policies
  • Proficiency in drafting, reviewing, and editing formal contract documents
  • Analytical and problem-solving aptitude
  • Ability to track and report contract data in a systematic and confidential manner
  • Customer service orientation and collaborative work style
• Technical Aptitude: Competence with standard office and contract management software (Microsoft Office Suite, electronic filing systems, and procurement platforms).
• Certifications (Preferred): Contract Management or Acquisition certifications (e.g., NCMA's CPCM or CFCM) are a plus.

Willingness and ability to travel via locally provided aircraft, vehicles, and boats to remote locations. Ability to work in challenging environments, including high-threat areas and adverse weather conditions. Travel: Medium 25%

Ability to work in secure, fast-paced operational environments. Must meet physical and medical standards for access to military facilities. Able to travel as required within PACAF/USINDOPACOM AOR.

Temporary Hire - 6 months
SOC ID: 13-20991
LCAT: Business and Financial Operations Specialist Group 4

Hui Huliau and its subsidiaries are participants of E-Verify.

Hui Huliau and its subsidiaries are drug free workplaces.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary $120-130K

Direct Contract/Indirect Department

Division Cedar International Services, LLC