Executive Assistant & Systems Lead for Private Club

Singer Drivers Club; Rosamond (CA); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Lifestyle Spending Account (LSA)

Company-paid Life Insurance

401K with Employer Match

Paid Time Off

Job summary

The Executive Assistant at Singer Drivers Club, a private motorsport and lifestyle club at Willow Springs Raceway, provides versatile administrative support, handles club systems, coordinates travel, and serves as a first point of contact for members.

This role requires at least 3+ years supporting senior leadership, experience with Pacesetter, TripleSeat, Smartsheet, TEI or similar, and a knack for solving problems in a busy startup environment.

Qualifications

• 3+ years supporting senior executives or leadership, or in a versatile operations/administrative role.
• Hands-on experience with club or hospitality software (Pacesetter, TripleSeat, Smartsheet, TEI, or similar).
• A track record of wearing multiple hats and solving problems independently.
• Experience handling confidential or sensitive material.
• Comfort in a startup or high-tempo environment.
• Strong proficiency with Microsoft Office and productivity software.
• Experience coordinating travel, calendars, and expenses.
• High school diploma or GED required; college coursework or degree preferred.
• Professional, warm communication

Responsibilities

• Provide executive-level administrative and calendar support.
• Own and administer the club's core systems - Pacesetter, TripleSeat, Smartsheet, and TEI.
• Data entry, reporting, and troubleshooting across club software.
• Process waivers, paperwork, and records; direct member interaction.
• Coordinate travel and expenses; manage schedules.
• Stay proactive in a fast-changing startup environment.

Skills

Executive support

Hospitality software

Multitasking

Confidentiality

Startup environment

MS Office

Travel & expenses

Calendar management

Education

High school diploma or GED

College coursework preferred

Tools

Pacesetter

TripleSeat

Smartsheet

TEI

Job description

The Executive Assistant at Singer Drivers Club, a private motorsport and lifestyle club at Willow Springs Raceway, provides versatile administrative support, handles club systems, coordinates travel, and serves as a first point of contact for members.

This role requires at least 3+ years supporting senior leadership, experience with Pacesetter, TripleSeat, Smartsheet, TEI or similar, and a knack for solving problems in a busy startup environment.