Executive Administrative Coordinator

Maricopa Community Colleges; Tempe (AZ); On-site; USD 65,000 - 84,000; Full time

Job summary

The Executive Administrative Coordinator at Maricopa Community Colleges Foundation provides C-suite support to the President & CEO and the leadership team, coordinating agendas, minutes, and communications with the MCCF Board. This role handles confidential matters with tact and discretion, and supports external relations and donor interactions.

The position organizes executive outreach, oversees special projects, and manages calendars from conception through completion, ensuring district-wide

Qualifications

• Experience providing executive-level support and coordinating with C-suite leaders (President & CEO, COO, etc.)
• Ability to manage calendars, prepare briefings, presentations, and board materials
• Discretion and professionalism handling confidential information and donor relations

Responsibilities

• Provide executive support to the President & CEO and MCCF leadership team
• Coordinate agendas, minutes, and communications for Board meetings; serve as liaison to Board of Directors
• Oversee special projects and executive outreach from conception to completion

Job description

Job ID: 323008

Location: District Support Services Cntr

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range: $64,989.46 - $84,486.50/annually, DOE

Grade: 117

Work Schedule: Monday - Friday, 8am - 5pm

Work Calendar: 12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—creating excellence in education for a better world. We focus on people—not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community—we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Executive Administrative Coordinator provides C-suite executive level support to the President & CEO of the Maricopa Community Colleges Foundation (MCCF). Secondarily, the position provides support to the leadership team including the Chief Operating Officer, Chief Development Officer and Fiscal Director. This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Foundation and serves as the liaison to the MCCF Board of Directors; preparing agendas, presentations, developing minutes, acquiring financials, delivering communications and developing supporting documents. This position provides support to the President & CEO for matters pertaining to the Chairman's Executive Council (CEC) and/or Governing Board. Work assignments and expectations are reflective of the district-wide and community focused scope of work. The Executive Administrative Coordinator organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position works independently on projects and other assignments, from conception to completion, and handles a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative.

Essential Functions

50% – President & CEO Executive Support and Board Governance

• Serve as the trusted Executive Assistant to the President & CEO, anticipating needs, managing priorities, and ensuring seamless execution of executive responsibilities
• Manage the President & CEO's complex and constantly changing calendar, exercising independent judgment to prioritize competing demands and strategically allocate executive time
• Serve as the primary point of contact for the President & CEO, responding to inquiries, resolving issues independently when appropriate, and ensuring timely follow‑up
• Prepare executive briefings, talking points, presentations, reports, correspondence, and meeting materials for Board meetings, community events, donor meetings, legislative visits, and executive presentations
• Research, compile, analyze, and summarize information to support executive decision-making and strategic initiatives
• Monitor and track strategic initiatives, organizational priorities, and executive action items to ensure timely completion and accountability across the organization
• Coordinate confidential executive communications involving personnel matters, legal issues, contracts, governance, and donor relations
• Serve as recording secretary for the Foundation Board of Directors and Executive Committee, ensuring accurate meeting minutes, official records, and compliance with governance requirements
• Coordinate all aspects of Board and committee meetings including annual calendars, agendas, board packets,