Executive Assistant & Strategic Projects Lead

Peterman Brothers Heating, Cooling & Plumbing; Greenwood (IN); On-site; USD 65,000 - 95,000; Full time

Job summary

Peterman Brothers Heating, Cooling & Plumbing is seeking an Executive Assistant & Special Projects Manager to work directly with the CEO across multiple growing ventures. You’ll turn ideas into action, build structure across businesses, and keep initiatives moving to free leadership time for strategy and growth.

This role offers high ownership, exposure to diverse projects, and the chance to scale operations with Notion, AI, and automation.

Qualifications

• 3+ years of executive support, project management, or operations experience.
• Experience supporting a CEO, entrepreneur, or senior leader preferred.
• Strong organization, communication, and follow-through.
• Proven ability to manage multiple projects and competing priorities.
• Confident working with and holding leaders accountable.
• Tech-savvy and comfortable learning AI and automation tools.
• Self-starter who takes ownership and solves problems independently.

Responsibilities

• Manage executive priorities, calendar, meetings, communications, and follow-up.
• Turn ideas and conversations into organized, actionable projects.
• Coordinate projects across multiple businesses and hold owners accountable to deadlines.
• Identify roadblocks, solve problems, and keep initiatives moving forward.
• Own and improve the executive operating system using Notion, AI, and automation.
• Capture meeting decisions, action items, and commitments — and make sure they get done.
• Research opportunities and support special projects, events, partnerships, and new ventures.
• Find ways to automate routine work and continuously improve how the executive and businesses operate.

Skills

Executive support

Project management

CEO support

Operations experience

Organization

Communication

Self-starter

AI & automation

Tech-savvy

Tools

Notion

Job description

Peterman Brothers Heating, Cooling & Plumbing is seeking an Executive Assistant & Special Projects Manager to work directly with the CEO across multiple growing ventures. You’ll turn ideas into action, build structure across businesses, and keep initiatives moving to free leadership time for strategy and growth.

This role offers high ownership, exposure to diverse projects, and the chance to scale operations with Notion, AI, and automation.