Executive Assistant, Specialty Immunology

Jobtailor; Cambridge (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Biogen in Cambridge, MA is seeking an experienced Executive Administrative Assistant to support the Head of US Specialty Immunology and the US Leadership Team. You will manage calendars, coordinate meetings, prepare slides, travel arrangements, and handle confidential information with discretion.

You’ll partner with the strategy & operations group, support expense reporting, PO/SOW processing, and onboarding efforts, while delivering high-quality administrative support in a fast-paced biopharma

Qualifications

• Associate’s degree or the equivalent combination of education and experience required.
• 5+ years’ experience in a corporate environment.
• Experience supporting an executive; preferably supporting executive positions in a commercial environment.
• Excellent interpersonal, verbal and writing skills.
• Resilient, self-directed, highly motivated, and passionate individual with track record of delivery.
• Proficiency with Microsoft Office 365 and ability to work in a fast-paced environment.

Responsibilities

• Provide executive administrative support to the Head of US Specialty Immunology.
• Coordinate leadership meetings, set agendas, create PowerPoint slides, attend meetings, and capture and follow through on action items.
• Schedule recurring meetings with stakeholders across the organization.
• Calendar regular meetings with direct reports and skip-level team members.
• Prepare presentation materials for executive management, North America Leadership Team, US Commercial leadership, and key external contacts.
• Provide ad hoc project management support for the strategy & operations team as bandwidth allows.
• Arrange business travel, including air, hotel, and car rental.
• Arrange visitor office use and coordinate office support needs in satellite locations.
• Collaborate with other Executive Administrators across BNA and Biogen on tasks and projects.
• Organize meetings, lunches, social activities, visitor escorts, and associated logistics.
• Prepare and submit accurate and timely expense reports.
• Support PO, SOW, and invoice processing across the Specialty LT.
• Maintain team distribution lists.
• Coordinate new team member announcements, welcome meetings, and onboarding agendas.
• Support team culture and associated activities.
• Maintain working knowledge of relevant Biogen policies and procedures and provide information as required.

Skills

Executive Administrative Support

Microsoft Office 365 Proficiency

Project Management Support

Interpersonal Communication Skills

Biopharma Industry Experience

Education

Associate's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

OneDrive

SharePoint

Job description

• • Provide executive administrative support to the Head of US Specialty Immunology
• • Coordinate regular leadership team meetings, help set agendas, create PowerPoint slides, attend meetings, and capture and follow through on action items
• • Schedule recurring meetings with stakeholders across the organization
• • Calendar regular meetings with direct reports and skip-level team members
• • Prepare presentation materials for executive management, North America Leadership Team, US Commercial leadership, and key external contacts
• • Provide ad hoc project management support for the strategy & operations team as bandwidth allows
• • Arrange business travel, including air, hotel, and car rental
• • Arrange visitor office use and coordinate office support needs in satellite locations
• • Collaborate with other Executive Administrators across BNA and Biogen on tasks and projects
• • Organize meetings, lunches, social activities, visitor escorts, and associated logistics
• • Prepare and submit accurate and timely expense reports
• • Support PO, SOW, and invoice processing across the Specialty LT
• • Maintain team distribution lists
• • Coordinate new team member announcements, welcome meetings, and onboarding agendas
• • Support team culture and associated activities
• • Maintain working knowledge of relevant Biogen policies and procedures and provide information as required

Requirements

• Associate’s degree or the equivalent combination of education and experience required
• 5+ years’ experience in a corporate environment
• Experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• High-level proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
• Ability to exercise sound judgment and determine priorities
• Ability to proactively anticipate and identify issues and propose solutions or take steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment
• Experience in the biopharma industry is a plus

Core Competencies

Demonstrates strong executive administrative support capabilities, including proficiency in Microsoft Office 365 and effective project management skills. Exhibits excellent interpersonal communication and the ability to manage sensitive information in a fast-paced corporate environment.

Highest-signal resume keywords

• Executive Administrative Support
• Microsoft Office 365 Proficiency
• Project Management Support
• Interpersonal Communication Skills
• Biopharma Industry Experience

Hard Skills

• Project Management
• Expense Reporting
• Meeting Coordination
• Presentation Preparation
• Calendar Management

Soft Skills

• Attention to Detail
• Self-Directed
• Resilience
• Problem Solving
• Interpersonal Skills

Certifications & Qualifications

• Associate's Degree

Industry Keywords

• Corporate Environment
• Executive Support
• Biopharma Industry
• Confidential Information Management
• Fast-Paced Environment

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams
• OneDrive
• SharePoint