Strategic Executive Assistant – Immunology Leader

Jobtailor; Cambridge (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Biogen in Cambridge, MA is seeking an experienced Executive Administrative Assistant to support the Head of US Specialty Immunology and the US Leadership Team. You will manage calendars, coordinate meetings, prepare slides, travel arrangements, and handle confidential information with discretion.

You’ll partner with the strategy & operations group, support expense reporting, PO/SOW processing, and onboarding efforts, while delivering high-quality administrative support in a fast-paced biopharma

Qualifications

• Associate’s degree or the equivalent combination of education and experience required.
• 5+ years’ experience in a corporate environment.
• Experience supporting an executive; preferably supporting executive positions in a commercial environment.
• Excellent interpersonal, verbal and writing skills.
• Resilient, self-directed, highly motivated, and passionate individual with track record of delivery.
• Proficiency with Microsoft Office 365 and ability to work in a fast-paced environment.

Responsibilities

• Provide executive administrative support to the Head of US Specialty Immunology.
• Coordinate leadership meetings, set agendas, create PowerPoint slides, attend meetings, and capture and follow through on action items.
• Schedule recurring meetings with stakeholders across the organization.
• Calendar regular meetings with direct reports and skip-level team members.
• Prepare presentation materials for executive management, North America Leadership Team, US Commercial leadership, and key external contacts.
• Provide ad hoc project management support for the strategy & operations team as bandwidth allows.
• Arrange business travel, including air, hotel, and car rental.
• Arrange visitor office use and coordinate office support needs in satellite locations.
• Collaborate with other Executive Administrators across BNA and Biogen on tasks and projects.
• Organize meetings, lunches, social activities, visitor escorts, and associated logistics.
• Prepare and submit accurate and timely expense reports.
• Support PO, SOW, and invoice processing across the Specialty LT.
• Maintain team distribution lists.
• Coordinate new team member announcements, welcome meetings, and onboarding agendas.
• Support team culture and associated activities.
• Maintain working knowledge of relevant Biogen policies and procedures and provide information as required.

Skills

Executive Administrative Support

Microsoft Office 365 Proficiency

Project Management Support

Interpersonal Communication Skills

Biopharma Industry Experience

Education

Associate's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

OneDrive

SharePoint

Job description

Biogen in Cambridge, MA is seeking an experienced Executive Administrative Assistant to support the Head of US Specialty Immunology and the US Leadership Team. You will manage calendars, coordinate meetings, prepare slides, travel arrangements, and handle confidential information with discretion.

You’ll partner with the strategy & operations group, support expense reporting, PO/SOW processing, and onboarding efforts, while delivering high-quality administrative support in a fast-paced biopharma