Senior Executive Assistant

Jobtailor; Midvale (UT); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Midvale, UT is seeking an experienced Executive Assistant to support senior leaders and drive strategic initiatives. You will manage calendars, coordinate travel, prepare presentations, and act as a trusted liaison with internal and external stakeholders across markets and departments.

The role demands five+ years of executive-support experience, superb organizational skills, and the ability to handle confidential information with discretion. A Bachelor's degree is preferred.

Qualifications

• Minimum five years' experience supporting executive leaders in an office setting.
• Experience supporting an executive director, multiple managers, or a system leader.
• Ability to work independently with sound judgment and professionalism.
• Strong organizational and problem-solving skills with high attention to detail.
• Experience managing calendars, travel/expenses, and remote/in-person meetings.
• Interpersonal skills with senior-level leaders.
• Excellent verbal and written communication; strong grammar and discernment.
• Able to prioritize competing priorities and adapt to business needs.
• Bachelor’s degree preferred; healthcare setting experience preferred.

Responsibilities

• Provide confidential administrative support to executives and leadership teams.
• Manage complex calendars and emails.
• Coordinate travel arrangements and expense management.
• Support strategic initiatives and liaise with stakeholders across markets, facilities, sites, service lines, departments, and boards.
• Create and modify documents and presentations.
• Track performance metrics and provide meeting support.
• Oversee event coordination and remote meeting management.
• Respond to inquiries and assist system needs.
• May supervise other administrative staff.

Skills

Executive support

Calendar management

Travel coordination

Meeting facilitation

Stakeholder liaison

Communication skills

Problem solving

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Presentation software

Remote meeting software

Job description

• Anticipate executive and leadership team needs and provide confidential administrative support
• Manage complex executive calendars and email
• Coordinate travel arrangements and expense management
• Partner with leaders on task management and high-stakes strategic initiatives
• Liaise with internal and external stakeholders across markets, facilities, sites, service lines, departments, and boards
• Support business strategy, team goals, priorities, procedures, and processes
• Create and modify documents and presentations
• Track and influence performance metrics
• Serve as a thought partner to assigned leaders
• Provide advanced meeting support, including event coordination, remote meeting management, facilitation, meeting materials, and multimedia needs
• Respond to inquiries and requests and support system needs and priorities
• May supervise other administrative caregivers

Requirements

• Minimum of five (5) years of experience supporting executive leaders
• Demonstrated experience supporting an executive director, multiple managers or a functional area in an office setting, or a system leader
• Ability to work efficiently and effectively independently
• Sound judgment and professional behavior while acting decisively
• Organizational and problem-solving skills with high attention to detail
• Experience managing calendars, correspondence, travel/expenses, and remote and in-person meetings
• Interpersonal skills with internal and external senior-level leaders
• Proficient verbal and written communication, including spelling, punctuation, grammar, and discernment
• Proficient time management and ability to prioritize and flex work according to business priorities
• Ability to manage conflicting priorities without loss of composure
• Bachelor's degree through an accredited institution (preferred)
• Experience in a matrixed healthcare setting (preferred)
• Leadership experience, such as training others, coordinating work or projects, serving as a team lead, or supervising others (preferred)

Core Competencies

Demonstrates advanced administrative support capabilities, including managing executive calendars, coordinating travel, and facilitating meetings. Proven ability to partner with leadership on strategic initiatives while maintaining high attention to detail and effective communication.

Highest-signal resume keywords

• Executive Support Experience
• Calendar Management
• Travel Coordination
• Interpersonal Skills
• Leadership Experience

Hard Skills

• Document Creation
• Presentation Modification
• Performance Metrics Tracking
• Expense Management
• Meeting Facilitation

Soft Skills

• Organizational Skills
• Problem-Solving Skills
• Time Management
• Sound Judgment
• Professional Behavior

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Matrixed Healthcare Setting
• Administrative Support
• Stakeholder Liaison
• Strategic Initiatives
• Event Coordination