Executive Assistant -Spanish Speaking

Exclusively Remote; Capetown (CA); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a proactive Executive Assistant to join their remote team. This role is crucial for supporting daily operations and ensuring excellent customer service. The ideal candidate will have strong communication skills in English, with Spanish as a plus, and at least one year of administrative experience. Responsibilities include managing communications, scheduling, and supporting bookkeeping tasks. This is a remote position requiring availability during New York business hours.

Qualifications

• Minimum 1 year of administrative experience, preferably in a service-based environment.
• Fluency in Spanish is a strong advantage.

Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day operations.
• Manage emails, calls, and internal messages professionally and efficiently.
• Assist with basic bookkeeping tasks, including invoicing and payroll support.

Skills

Communication

Organizational Skills

Time Management

Tech-Savvy

Tools

G Suite

QuickBooks

Jobber

ClickUp

Asana

Slack

WhatsApp

Job description

Executive Assistant (Spanish Speaking)

Hours: 2pm -12:00am South African Time

We are seeking a highly organized and proactive Executive Assistant to join our remote team. This position plays a vital role in supporting our daily operations, ensuring excellent customer service, and maintaining administrative efficiency. The ideal candidate will have at least 1 year of administrative experience, strong communication skills in English (Spanish is a plus), and availability during New York business hours (8 AM- 6 PM, Monday to Friday US time), with occasional Sunday availability as needed.

Key Responsibilities:

• Provide comprehensive administrative support to ensure smooth day-to-day operations.
• Schedule and coordinate service appointments.
• Manage emails, calls, and internal messages professionally and efficiently.
• Serve as the primary point of contact for customer inquiries, delivering exceptional service in clear and professional English.
• Use G Suite (Gmail, Calendar, Drive, Docs, Sheets, Slides) for daily administrative tasks.
• Assist with basic bookkeeping tasks, including invoicing and payroll support.
• Maintain accurate customer and vendor records.
• Prepare reports, presentations, and internal documents.
• Collaborate with the team using tools like Slack, WhatsApp, ClickUp, or Asana.
• Follow and improve internal procedures and workflows.
• Manage vendor communication and process invoices.
• Support CRM updates and general data management.
• Perform other administrative duties as assigned.

Requirements:

• Minimum 1 year of administrative experience, preferably in a service-based environment.
• Strong working knowledge of G Suite applications.
• Excellent verbal and written English communication skills.
• Fluency in Spanish is a strong advantage.
• Familiarity with Jobber and QuickBooks is preferred.
• Experience with payroll processing is a plus.
• Proficiency with collaboration tools such as WhatsApp, Slack, ClickUp, Asana, or similar.
• Strong organizational and time-management skills.
• High attention to detail and ability to manage multiple tasks.
• Tech-savvy and comfortable working with CRMs and other digital tools.
• Professional, dependable, and able to work independently in a remote setting.