Executive Assistant- Senior Vice President of Operations

AMIkids, Inc.; Tampa (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Growth opportunities

Health Benefits – medical, dental, and

PTO & Paid Holidays

Wellness Benefits – EAP and more

Pension and retirement plans

misc perks

Job summary

AMIkids, Inc. is seeking an Executive Assistant to support the Senior VP of Operations and the Operations Team in Tampa, FL. The role ensures program compliance, manages high-level projects, and coordinates critical communications across departments and stakeholders.

You will maintain the SVP’s calendar, arrange travel, and support initiatives like the Personal Growth Model and quality assurance processes while handling confidential information with discretion.

Qualifications

• Associates degree in business or secretarial science; bachelor’s degree preferred OR ten years of related experience.
• Five years of executive-level administrative work history.
• Exceptional organizational skills and keen attention to detail.
• Ability to multitask in a fast-paced environment.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Ability to research issues and gather relevant information.
• Plan and organize work to meet deadlines and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
• Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards.
• Support Executive Directors and Operations staff in key initiatives such as Personal Growth Model, behavior management strategies, and quality assurance processes.
• Analyze data and prepare reports to assess program progress and identify areas for improvement.
• Draft and proofread correspondence, create presentations, and maintain confidential records and files.
• Coordinate meetings, prepare agendas, and distribute essential materials.
• Build and maintain relationships with board members, state agency staff, and stakeholders.
• Assist with special projects and represent AMIkids with professionalism and discretion.

Skills

Executive support

Calendar management

Multitasking

Discretion & confidentiality

Microsoft Office

Communication

Education

Associates degree in business or secretarial science; bachelor’s degree preferred OR 10 years related experience

Tools

Microsoft Office Suite

Job description

WHY AMIkids?

AMIkids makes a positive difference in kids' lives and families every day. Many of our kids have faced challenges in school and are involved with the legal system; we are giving them the opportunity to turn their lives around. For over 50 years, we have encouraged kids to make positive changes in their lives.

We’re looking for a highly organized and detail-oriented Executive Assistant to support our Senior Vice President of Operations and the Operations Team. This role is essential in ensuring program compliance, managing high-level projects, and coordinating critical communications across departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP’s calendar, including scheduling meetings, coordinating appointments, and arranging travel to support efficient and effective operations. If you thrive in a fast-paced environment, excel at multitasking, and want to make a meaningful difference, you may have a place on the AMIkids team.

Video: We Are AMIkids Website: www.AMIkids.org

What you will be doing:

• Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
• Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards.
• Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes.
• Analyze data and prepare reports to assess program progress and identify areas for improvement.
• Draft and proofread correspondence, create presentations, and maintain confidential records and files.
• Coordinate meetings, prepare agendas, and distribute essential materials.
• Build and maintain relationships with board members, state agency staff, and stakeholders.
• Assist with special projects and represent AMIkids with professionalism and discretion.

Qualifications

• Associates degree in business or secretarial science; bachelor’s degree preferred OR ten (10) years of related experience
• Five (5) years solid executive level administrative work history
• Possess exceptional organizational skills and have a keen attention to detail,
• Ability to operate in a fast-paced work environment which requires substantial multitasking,
• Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook),
• Ability to research issue and gather relevant information,
• Ability to plan and organize work to ensure deadlines are met,
• Requires the ability to maintain absolute discretion and confidentiality expected of a professional at this level.

What's in it for you?
As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

• Growth opportunities – we pride ourselves on developing our leaders from within
• Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.

Check out our website to learn more about what we offer! http://www.amikids.org/Our-Careers/why-amikids/benefits