Executive Assistant- Senior Vice President of Operations

AMIKids, Inc.; Tampa (FL); Vor Ort; USD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

Growth opportunities

Health benefits

PTO & Holidays

Wellness programs

Pension plan

Employee discounts

Zusammenfassung

AMIkids Inc. is seeking an organized Executive Assistant to support the Senior Vice President of Operations and the Operations team. You will manage calendars, coordinate travel, plan meetings, and handle critical communications to ensure efficient operations.

The role requires 5+ years of executive-level admin experience, strong MS Office skills, and meticulous attention to detail in a fast-paced environment. The position is on-site with growth and strategic initiatives within the organization.

Qualifikationen

• Associates degree in business or secretarial science or 10 years of related experience.
• Five years of executive-level administrative work history.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with keen attention to detail.
• Ability to multitask in a fast-paced environment and maintain confidentiality.

Aufgaben

• Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
• Lead and manage projects to ensure timely execution and compliance with contracts and standards.
• Support Directors and Operations staff in implementing key initiatives and QA processes.
• Analyze data and prepare reports on program progress and improvements.
• Draft and proofread correspondence, create presentations, and maintain confidential records.

Kenntnisse

Executive support

Calendar management

Travel coordination

Project coordination

Multitasking

Ausbildung

Associates degree in business or secretarial science

Bachelor's degree preferred

Tools

Microsoft Office Suite

Jobbeschreibung

Executive Assistant- Senior Vice President of Operations

Job Category: Administrative

Requisition Number: EXECU003472

Apply now

• Posted : August 19, 2026
• Full-Time
• On-site

Locations

Showing 1 location

AMIkids makes a positive difference in kids' lives and families every day. Many of our kids have faced challenges in school and are involved with the legal system; we are giving them the opportunity to turn their lives around. For over 50 years, we have encouraged kids to make positive changes in their lives.

We’re looking for a highly organized and detail-oriented Executive Assistant to support our Senior Vice President of Operations and the Operations Team. This role is essential in ensuring program compliance, managing high-level projects, and coordinating critical communications across departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP’s calendar, including scheduling meetings, coordinating appointments, and arranging travel to support efficient and effective operations. If you thrive in a fast-paced environment, excel at multitasking, and want to make a meaningful difference, you may have a place on the AMIkids team.

• Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
• Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards.
• Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes.
• Analyze data and prepare reports to assess program progress and identify areas for improvement.
• Draft and proofread correspondence, create presentations, and maintain confidential records and files.
• Coordinate meetings, prepare agendas, and distribute essential materials.
• Build and maintain relationships with board members, state agency staff, and stakeholders.
• Assist with special projects and represent AMIkids with professionalism and discretion.

Qualifications

• Associates degree in business or secretarial science; bachelor’s degree preferred OR ten (10) years of related experience
• Five (5) years solid executive level administrative work history
• Possess exceptional organizational skills and have a keen attention to detail,
• Ability to operate in a fast-paced work environment which requires substantial multitasking,
• Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook),
• Ability to research issue and gather relevant information,
• Ability to plan and organize work to ensure deadlines are met,
• Requires the ability to maintain absolute discretion and confidentiality expected of a professional at this level.

What\'s in it for you?
As well as gain an exceptional opportunity to make an impact in kids' lives, AMIkids offers a comprehensive benefits package including:

• Growth opportunities – we pride ourselves on developing our leaders from within
• Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.

Associates or better in General or related field.

Experience

Required

5 years:

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.