Executive Assistant, Revenue Cycle

UMC Health System; United States; On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Resilience program

On-Site professional counselors (EAP)

Retirement matching

PTO & extended illness

Medical, dental, & vision insurance

Discounted pharmacy cost

Cash retention bonus

Job summary

UMC Health System is seeking an experienced Administrative Assistant-Executive to support a member or members of the Executive team with a broad range of administrative duties.

The role includes greeting visitors, coordinating meetings, managing calendars, preparing presentations and handling expense reports, purchases, and documentation with a high level of accuracy.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years' experience supporting an executive (VP or higher).
• Proficient in Microsoft Word, PowerPoint and Excel.

Responsibilities

• Provide administrative support to members of the UMC Executive team.
• Greet visitors and assist both internal and external guests by phone or in person.
• Plan and host meetings including venue scheduling, meals, invitations and décor as needed.
• Manage calendar, mail, expense reports, and all documents needing review or proofreading before distribution.
• Keep executives informed of on/offsite meetings and events requiring their presence.
• Serve as scribe in meetings; prepare and distribute notes as assigned.
• Prepare PowerPoint presentations or spreadsheets as directed by the Director.
• Process purchase orders and invoice payments; order supplies as needed.
• May serve as Time-keeper using KRONOS Time and Attendance System.
• Ensure department equipment is functional; troubleshoot or initiate repair/purchase orders.
• Collaborate with Administrative Assistants of other executives and leadership teams.
• Perform other duties as assigned by the department.

Skills

Executive support

Organizational skills

Communication

Typing 45 wpm

MS Office

Education

High School Diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Job description

We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®.

Job Summary

The Administrative Assistant-Executive is responsible for assisting a member or members of UMC Executive team with various administrative duties.

Job Specific Responsibilities

Daily assignments may include but are not limited to:

• Provides administrative support to member(s) of UMC Executive team
• Greets and assists visitors to the department, both internal and external, via phone or in person
• Responsible for planning and hosting meetings including venue scheduling, media presence, meal planning, invitations, décor, as needed
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
• Ensure assigned executive members are informed and kept aware of on and offsite meetings and events that require their presence
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
• Manage purchase order request, invoice payments, in addition to ordering supplies
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
• Works cooperatively with Administrative Assistants of other executive members and all UMC leadership teams
• All other assigned duties as requested by assigned department

Education and Experience

• High School Diploma or GED
• +5 years of executive supporting an executive (VP or higher)
• Proficient user of Microsoft Word, Powerpoint, and Excel

Required Licensures/Certifications/Registrations

N/A

Skills and Abilities

• Excellent organizational skills and attention to detail
• Ability to operate and troubleshoot general office equipment
• Excellent communication skills; must be able to read, write, and understand English fluently
• Minimum typing skills 45wpm with accuracy

Interaction with Other Departments and Other Relationships

Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible.

Physical Capabilities

Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds.

Environmental/Working Conditions

Work area is well lighted, and subject to varying indoor temperatures changes. Position is sedimentary but may require extensive walking, standing, and/or stooping on occasion.

Direct Reports

NA

Equal Employment Opportunity Statement

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. *Request for accommodations in the hire process should be directed to UMC Human Resources.*

Benefits

• Resilience program
• Emotional
• Physical
• Spiritual
• Financial
• Career
• Community
• On-Site Professional Counselors (EAP)
• Discounted Pharmacy Cost
• Cash Retention Bonus (only one in our region)
• Retirement Benefits w/Employer Match
• PTO & Extended Illness
• Medical, Dental, & Vision Insurance
• And more at: https://apps.umchealthsystem.com/documents/wellness.pdf

Vision, Mission and Standards

Vision: To Serve Our Patients in the Best Teaching Hospital in the Country

Mission Statement: Service is our passion. We serve by providing safe, high quality care to all, achieving excellent financial performance, and training tomorrow’s healthcare professionals.

Standards of Excellence: Attitude, Communication, Responsiveness, Compassion, Teamwork, Ownership, Safety and Respect

About UMC

Magnet Designated 501 licensed beds 62 Site locations Regions only Level I Trauma Center Regions only BICU DNV accredited Primary teaching hospital for the Texas Tech University Health Sciences Center (TTUHSC) Ranked as one of the Best Places to Work in Texas by Texas Monthly UMC Physicians Culture, Vision, Mission, and Standards: Culture: Service is Our Passion Vision: The best place to work and the best place to receive healthcare. Mission Statement: To improve the quality of life for our community by providing the best patient experience for every patient. Standards: Teamwork, Respect, Accountability, Compassion, Kindness

About UMCP

35 Practice Locations – private practices and urgent care centers Over 125 physicians and advanced practice providers Ranked as “One of the Best Places to Work in Texas” by Texas Monthly Employee Engagement Score of 96% measured by Press Ganey Associates