Executive Assistant (Remote Part-time or Full-time)

We Are Virtual Assistants; United States; Remote; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

401k with employer match

Paid time off

Paid holidays

Paid parental leave

Mentoring and support from Boldly Team

Job summary

Boldly is a 100% remote executive assistant service hiring for long-term, fully remote roles supporting Fortune 500 companies, nonprofits, senior executives and business owners. This full-time role requires 40 hours per week during business hours, with 100% remote work and no night or weekend shifts, offering complex, varied assignments across industries.

You will choose clients based on values, work flexibly, and build rewarding partnerships with executives.

Qualifications

• At least 7 years of direct hands-on executive assistant experience with senior executives.
• Proficient with Google Workspace, Office 365, Zoom and other productivity tools.
• Able to multitask and prioritize effectively.
• Highly organized with strong time management.
• Excellent interpersonal communication.
• Ability to work independently under deadlines.

Responsibilities

• Maintain appointment schedules and calendars.
• Plan and schedule meetings, conferences, and travel.
• Make travel arrangements including flight and hotel bookings.
• Draft letters and documents and route correspondence.
• Manage multiple email inboxes for executives.
• Oversee expenses and other executive admin tasks as needed.

Skills

Executive support

Time management

Multitasking

Communication

Organized

Independence

Remote work

Tools

Google Workspace

Office 365

Zoom

Job description

We are currently hiring for multiple positions, including roles within the non-profit and finance industries.

Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn't just a perk for us, it's how we operate. Weare seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notchadministrative support. You'll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you'll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting lettersand documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where youprovided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for full-time employees:

• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay rate for this position is $27-$30 per hour with regular raises throughout your tenure. In addition to the hourly pay, total compensation includes benefits such as a 401(k) with employer match.

About our culture

We believe that it is possible to have a rewarding career that doesn't conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a 'nice to have'. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We've been proudly certified as a Great Place to Work for 7 years in a row, and our accolades include being named by Fortune Magazine as one of the "50 Best Small Workplaces", and Entrepreneur Magazine in their Entrepreneur 360 List as one of the "Best Entrepreneurial Companies in America" and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Boldly considers LinkedIn to be the foundation of your professional online presence and therefore it is required for all applications. Please note that all applications without a functional link directing to your LinkedIn profile will be automatically declined.

Note: If you are an active duty military spouse you may elect to use either your domicile address or your current residence as long as one of them is in a state that we are hiring. If you are moving to one of these states soon, please apply once you are physically located in that state.

Please note that 31 hours or less is considered part-time and 32-40 is considered full-time. There's no need to apply separately to both full-time and part-time roles. Select the range that best applies to the hours you want to work each week and you'll be asked for your exact preference later in the hiring process.

The specific hours you list should be reserved exclusively for Boldly and should not overlap with work for another business or other recurring obligations.

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