Executive Assistant (Remote Part-time or Full-time)

We Are Virtual Assistants; Pennsylvania; Remote; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k match

Paid time off

Paid holidays

Parental leave

Mentoring

Job summary

Boldly is a remote-first executive assistant company hiring for full-time roles to support Fortune 500s, nonprofits, senior executives, and business owners. Work is 100% remote with 40 hours weekly during business hours, no night or weekend work, and client selection based on values.

As an executive assistant, you’ll provide top-notch administrative support, build long-term partnerships with executives, and enjoy a flexible, collaborative culture.

Qualifications

• 7+ years of direct hands-on experience as an executive assistant or senior administrative assistant.
• Advanced knowledge of Google Workspace, Office 365, Zoom, and other productivity tools.
• Strong multitasking, organization, and ability to meet deadlines.
• Excellent interpersonal communication and professionalism.

Responsibilities

• Maintain appointment schedules and calendars.
• Plan and schedule meetings, conferences, and travel.
• Make travel arrangements including flight and hotel bookings.
• Route correspondence, draft letters and documents, collect information, and initiate calls.
• Manage multiple executive email inboxes.
• Manage expenses and reporting.
• Perform other executive admin responsibilities as needed.

Skills

Executive support

Senior admin

Time management

Communication skills

Remote work readiness

Tools

Google Workspace

Office 365

Zoom

Job description

We are currently hiring for multiple positions, including roles within the non-profit and finance industries.

Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn’t just a perk for us, it’s how we operate. Weare seeking full-time employees to support established Fortune 500 companies, not for profits, senior-levelexecutives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notchadministrative support. You’ll have the opportunity to choose the clients you support based on company andorganizational values and your preferences. These are long term assignments where you’ll create rewardingpartnerships with the executives that you assist while gaining valuable experience in a variety ofindustries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekendwork. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting lettersand documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where youprovided support as an executive assistant working in a fast-paced environment supporting multiplehigh-level executives. At this point in your career, your #1 priority is to join a fully remotecompany that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, andtransparency. You are a team player with excellent communication skills and a positive outlook who caresdeeply about helping others succeed. You take great pride in the quality of your work; you are proactive,dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senioradministrative assistant to one or more executives (general admin experience as part of another rolewill not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popularproductivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for full-time employees:

• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay rate for this position is $27-$30 per hour with regular raises throughout your tenure. In addition to the hourly pay, total compensation includes benefits such as a 401(k) with employer match.

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personalresponsibilities and life choices. Our diverse team of executive assistants includes parents, militaryspouses, caregivers, and those with unique life situations where working remotely, part-time or full-time,and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyonehas a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we areintimately familiar with the challenges women and minorities face in the workplace and we are committed tomaintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first companysince our inception in 2012, we are longtime established experts at leading and succeeding in a remote workenvironment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudlycertified as a Great Place to Work for 7 years in a row, and our accolades include being named by FortuneMagazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 Listas one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top InclusiveWorkplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobsas a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experiencein rolesfilled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team ofpremium executive assistants and we are unable to consider any applicant who does not have at least 7 yearsof experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation ofyour professional online presence and we require all candidates that wish to apply to have an up-to-dateLinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances posesignificant obstacles to employment. We understand that military families often experience frequentrelocations and we offer our support by reducing barriers that may hinder their employment. If you are amilitary spouse with diverse experience, please take care to show us with your detailed resume how yourexperience aligns with the requirements listed above. By understanding your experience, we can better assesshow your background aligns with our open position.

We’re excited to receive your application!

• Take your time to provide genuine answers to showcase your unique talents and professionalism instead of using AI such as ChatGPT.
• Use complete sentences and be mindful of spelling and grammar.

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Learn about Boldly’s hiring process, application tips, and company culture.