Executive Assistant (Remote)

Workoo Technologies; Worcester (MA); Remote; USD 32,924 - 38,738; Part time

Job summary

A technology company is seeking an Executive Assistant to support the Vice President for Enrollment Management in a remote capacity. The role involves managing schedules, planning events, and maintaining confidential records. Candidates should have a high school diploma and at least five years of relevant experience, preferably in an academic setting. Proficiency in Microsoft Office and excellent interpersonal skills are essential. The job requires a commitment to equity, diversity, and inclusion.

Qualifications

• Five or more years of related work experience in an academic or office setting.
• Demonstrated experience working in and fostering a diverse and inclusive workplace.

Responsibilities

• Serve as primary contact for Vice President for Enrollment Management.
• Lead planning of the annual Undergraduate Enrollment calendar.
• Prepare sensitive correspondence requiring initiative and judgment.
• Assist with email support and special projects.

Skills

Proficient in Microsoft Office Products

Excellent interpersonal skills

Ability to prioritize

Excellent decision-making skills

Education

High school diploma

Job description

About the job Executive Assistant (Remote)

JOB DESCRIPTION

Responsibilities

• Serve as primary contact for Vice President for Enrollment Management (scheduling appointments; screening telephone calls; assist with the planning of arranging travel, meetings, and conferences, etc.).
• Lead the planning - in conjunction with the division's leadership team - of the annual Undergraduate Enrollment calendar.
• Act as the primary liaison for key external partners as well as the Undergraduate Enrollment division's committees - helping to support the planning of division meetings and the annual retreat.
• Maintain atmosphere of professional competence and confidentiality when interacting with faculty, staff, students, and the public.
• Serve as a primary administrative resource for the Undergraduate Enrollment division; specifically, the Vice President for Enrollment Management and the Undergraduate Enrollment Leadership Team (Executive Director of Admissions, Director of Student Aid & Financial Literacy, Director of Precollegiate Outreach Programs, & Director of Enrollment Systems & Operations).
• Responsible for exercising independent judgement and discretion over important Enrollment division business decisions pertaining to the budget, organizational planning, and communications with internal and external constituencies.
• Prepare sensitive correspondence requiring a high degree of initiative, discretion, judgment, originality, and knowledge of subject matter. Prepare reports, minutes, routine letters, and memos.
• Assist with email support
• Assist with special projects including WPI's Strategic Plan and the division's annual and long-term enrollment planning.
• Provide event staffing support for division events including admissions and K-12 precollegiate programs.
• Create and maintain easily accessible files and records on behalf of the Undergraduate Enrollment division.
• Perform other duties, as necessary.

Requirements

• High school graduate.
• Five or more years of related work experience, preferably in an academic or office setting.
• Proficient in Microsoft Office Products (Outlook, Excel, Word, PowerPoint).
• Discretion and good judgment in handling highly confidential and sensitive matters.
• Excellent interpersonal and decision-making skills.
• Ability to prioritize, communicate effectively with internal and external community members, reliably manage multiple projects, and work independently.
• Able to work with all constituencies: senior leadership, faculty, staff, parents, students, school counselors, and alumni.
• Applicants must have demonstrated experience working in and fostering a diverse and inclusive workplace and/or commitment to do so as an employee at WPI.
• WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion.
• Some nights and weekends may be required.

Salary range is: $23.90 - $28.12 per hour. To apply please submit a resume and cover letter.