Executive Assistant

The Nagler Group; Springfield (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

The Nagler Group in Springfield, MA is seeking a highly organized Executive Assistant to provide confidential executive-level support to senior leadership. This full-time, on-site role requires managing calendars, meetings, and complex priorities in a fast-paced academic environment.

The ideal candidate will hold a Bachelor's degree and have at least three years of executive administrative experience, with strong Microsoft Office skills, discretion, and the ability to coordinate high-profile

Qualifications

• Bachelor's degree required.
• At least 3 years of executive administrative experience.
• Higher ed experience a plus.
• Advanced proficiency with Microsoft Office Suite.
• Exceptional organizational and written/verbal communication skills.
• Demonstrated discretion and sound judgment with confidential information.

Responsibilities

• Provide executive-level administrative support, including calendar management and meeting coordination.
• Coordinate events, registrations, catering, and materials for campus functions.
• Serve as liaison between department, faculty, students, trustees, and external partners.
• Lead planning for Commencement Weekend with campus partners and vendors.
• Assist faculty personnel administration, onboarding, and HR/Finance collaboration.
• Maintain faculty records and generate institutional reports and salary surveys.

Skills

Executive support

Calendar management

Event coordination

Communication

Budget management

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Back Executive Assistant
Executive Admin Springfield , Massachusetts Perm 60000 Jul 28, 2026 $60000.00 - $65000.00
Executive Assistant
Full-Time | Permanent | On-Site, Springfield Area
Salary: $60,000–$65,000

A respected private institution of higher education is seeking a highly organized, professional Executive Assistant to provide confidential executive-level support to senior leadership. This is an excellent opportunity for an experienced administrative professional who enjoys working in a collaborative academic environment while managing complex priorities, high-profile events, and sensitive information.

The ideal candidate is a proactive problem solver with exceptional organizational skills, outstanding judgment, and the ability to build strong relationships across all levels of the institution.

What You’ll Do

• Provide executive-level administrative support, including complex calendar management, meeting coordination, correspondence, records management, office communications, budget and payment processing, website updates, and general office operations.
• Serve as a key liaison between the department and faculty, students, administrators, trustees, and external partners while maintaining the highest level of professionalism and confidentiality.
• Coordinate a variety of events throughout the year, managing logistics, registrations, catering, marketing materials, supplies, and on-site execution.
• Lead planning and coordination for Commencement Weekend, working with campus partners and external vendors to ensure a successful experience for graduates and guests.
• Support faculty personnel administration, including appointment letters, compensation documentation, onboarding processes, and collaboration with Human Resources and Finance.
• Maintain faculty records and databases while preparing institutional reports, salary surveys, and other data-driven analyses that support leadership.
• Generate reports and provide administrative support for school leadership, institutional research initiatives, and external reporting requirements.

Qualifications

• Bachelor's degree required.
• At least 3 years of executive administrative experience.
• Higher ed experience a plus
• Advanced proficiency with Microsoft Office Suite.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously.
• Excellent written and verbal communication skills, including strong proofreading and editing abilities.
• Demonstrated discretion, integrity, and sound judgment when handling confidential information.
• Strong interpersonal skills with the ability to work effectively with faculty, students, administrators, trustees, and external stakeholders.
• Experience coordinating meetings, events, or large-scale projects is highly desirable.
• Availability to work occasional evenings and weekends during Commencement and other major campus events.

If you thrive in a fast-paced environment, enjoy supporting executive leadership, and take pride in delivering exceptional administrative support, we'd love to hear from you!