Executive Assistant (Recruiter)

Kossoris Search; Los Angeles (CA); On-site; USD 77,366,000 - 88,828,000; Full time

Job summary

Kossoris Search in Los Angeles, CA is seeking an Executive Assistant (Recruiter) to provide robust executive support to the CEO and to assist with full-cycle recruiting for internal divisions. The role requires meticulous attention to detail, high energy, and the ability to manage multiple hats in a fast-paced environment.

Position is in-person at the Westwood office with standard hours and overtime as needed.

Qualifications

• Must have a Bachelor's degree and attended USC/UCLA or Top 20 university.
• Strong attention to detail and organizational skills.
• Experience supporting C-suite executives is preferred.
• Able to commute to Westwood office daily.

Responsibilities

• Manage the CEO's schedule, travel arrangements, and calendar.
• Oversee full-cycle recruiting for internal divisions and teams.
• Answer calls and relay messages to executives; coordinate communications.
• Provide executive administrative support across multiple departments.

Skills

Attention to detail

Organizational skills

Leadership

Communication

Proactive problem-solving

High energy

Typing 65 WPM

Education

Bachelor's degree

J.D. or Master's degree (optional)

Top university coursework (USC/UCLA/Top 20)

Job description

Job Title: Executive Assistant (Recruiter)

Location: Westwood Office in Los Angeles, CA 90024

About Us:

Strong preference for candidates with a proven academic track record from highly competitive universities, including USC, UCLA, and other top-tier institutions.

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms.

We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We’re looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment.

Job Responsibilities

1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team.

2. Work closely with division leaders and the CEO on recruiting strategies and initiatives.

Managerial Oversight:

1. Assist with day-to-day operational issues as they arise.

2. Oversee personal matters of the CEO.

Executive Support and Personal Administration:

1. Manage and maintain the CEO’s schedule.

2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO’s travel arrangements, and oversee personal scheduling.

3. Answer and manage phone calls, conveying messages and information to the CEO and executives.

Desired Skills and Qualifications:

1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks.

2. Passionate about organization and efficiency.

3. Strong leadership qualities with the ability to lead and motivate a team.

4. Thrives in fast-paced and high-pressure environments.

5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must.

6. Exceptionally resourceful, with a proven track record of overcoming challenges independently.

7. Demonstrates relentless determination in task completion with a \"Just Do It\" attitude.

8. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills.

Education & Qualification:

1. Please note: candidates must have attended either USC or UCLA for all four years, or graduated from one of the Top 20 universities TO BE CONSIDERED.

2. Bachelor's degree from a 4-year university.

3. J.D. or Master's degree (optional).

4. Typing speed 65 WPM or higher

5. Ability to reliably commute to our office in Westwood

Hourly: $27.00 - $31.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required.

Job Type: Full-time

Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required.

Location: In Person at the Westwood Office in Los Angeles, CA 90024