Executive Assistant, R&D | Hybrid & Global Operations

Orion Corporation; Boston (MA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid working model

Competitive compensation

Job summary

Orion Pharma in Cambridge, MA is seeking an Executive Assistant to provide proactive administrative and operational support to senior R&D leaders in a fast‑paced, international environment. This role balances day‑to‑day coordination with strategic calendar management, travel planning, and document preparation to keep scientific teams focused on advancing therapies to patients.

You will partner with a global network of assistants, support meetings and events, and help ensure confidential

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Minimum of 5 years of experience supporting senior executives, preferably within pharmaceutical, biotechnology, healthcare, or other highly regulated industries.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing complex calendars, travel arrangements, meetings, and multiple concurrent priorities.
• Exceptional written and verbal communication skills in English.
• Strong attention to detail and commitment to delivering high-quality work.
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Experience supporting international leadership teams in a matrix organization.
• Outstanding organizational, project coordination, and problem‑solving skills.
• Ability to work independently while building strong partnerships across functions and geographies.
• Flexible and adaptable mindset with the ability to thrive in a rapidly evolving environment.
• Demonstrated ability to anticipate needs, identify solutions, and take initiative.
• Project management skills and a growth mindset, with the curiosity and initiative to explore new technologies, AI-enabled solutions, and innovative ways of working.

Responsibilities

• Manage complex calendars, coordinate meetings, and ensure timely follow‑up on key actions.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Support expense reporting and reimbursement processes in accordance with company policies.
• Draft, edit, proofread, and format professional correspondence, reports, and presentations.
• Organize leadership meetings, workshops, scientific events, conferences, and team activities.
• Coordinate interactions with external collaborators, research partners, vendors, and service providers.
• Support confidentiality agreements (CDAs), scheduling, and meeting logistics for external engagements.
• Serve as a key contact for visitors, candidates, and business partners.
• Assist with onboarding activities for new employees, including coordination with HR, IT, and facilities teams.
• Support recruitment processes by scheduling interviews and coordinating candidate travel.
• Help track budgets, vendor contracts, and administrative expenditures.
• Coordinate procurement activities and support relationships with external suppliers and service providers.
• Contribute to continuous improvement of administrative processes and ways of working.

Skills

Microsoft 365

Executive support

Calendar management

Travel coordination

Communication in English

Discretion & confidentiality

Education

Associate's or Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Orion Pharma in Cambridge, MA is seeking an Executive Assistant to provide proactive administrative and operational support to senior R&D leaders in a fast‑paced, international environment. This role balances day‑to‑day coordination with strategic calendar management, travel planning, and document preparation to keep scientific teams focused on advancing therapies to patients.

You will partner with a global network of assistants, support meetings and events, and help ensure confidential